Administrator Estithmar Holding

We are seeking a detail-oriented and proactive Admin / Document Controller with a minimum of 2 years of experience. The ideal candidate must possess strong administrative skills, excellent organizational abilities, and advanced proficiency in MS Excel to support the team in document management and day-to-day administrative functions.

Key Responsibilities:

• Maintain, manage, and track all incoming and outgoing project or departmental documents in line with company standards.
• Ensure proper filing, labeling, and version control of documents for easy retrieval.
• Review, verify, and update documents to ensure accuracy and compliance with internal procedures.
• Support daily administrative tasks, including correspondence, scheduling, and coordination.
• Prepare and maintain spreadsheets, reports, and trackers with advanced Excel functions (pivot tables, VLOOKUP, conditional formatting, etc.).
• Coordinate with internal teams and external stakeholders for document submissions and approvals.
• Generate regular document status reports and highlight pending or overdue actions.
• Ensure confidentiality and security of all company documents.

Requirements:

• Bachelor’s degree in Business Administration, Office Management, or related field.
• Minimum 2 years of relevant experience as an Admin Assistant, Document Controller, or in a similar role.
• Strong Excel skills (advanced formulas, data analysis, reporting).
• Excellent communication skills (verbal & written).
• Strong organizational and time-management skills.
• Ability to work under pressure and handle multiple priorities.
• Experience in construction / contracting industry is an added advantage.

What We Offer:

• Competitive salary and benefits package.
• Opportunity to grow within a leading and diversified group.
• Dynamic and collaborative work environment.