Administrator KEO International Consultants

We are now seeking a talented Administrator to join our award-winning team based in Dubai, UAE. This critical role will be responsible for providing high-level administrative support to the Executive - Infrastructure Division.

Responsibilities

• Supporting on submissions, checking off documents against the documents register ahead of submission / transmittals, and returning the documents until properly updated and recorded by the technical team.
• Establishing and maintaining record keeping and filing systems.
• Receiving, filing, downloading and uploading all incoming and outcoming transmittals, information and correspondence for the projects, including to Client and Authority portals.
• Supporting project administration including collection of meeting notes into minutes, inputs to project trackers, conducting research, updating databases, and preparing presentations.
• Typing, formating, and producing documents such as proposals, presentations, correspondence, and standard project reports.
• Filing and retrieving project documents, records and reports.
• Ensuring confidentiality and security of all project-related documentation.
• Coordinating arrangements for internal meetings and incoming visitors.
• Undertaking document functions internally in accordance with KEO procedures, such as contract signature procedures, purchase order procedures, invoice reporting procedures, and such.
• Liaising with the wider business and client administrators to answers inquiries, researching and resolving problems requiring knowledge of department policies and procedures.
• Maintaining calendars and contact database, scheduling appointments, completing travel or conference arrangements and may arrange meetings and conferences for the project.
• Maintaining & curating the folders and archives for issued, sent, transmitted project information, correspondence and documents.
• Collecting of receipts and expenses for Project Reimbursable Expenses.
• Managing activities within own field of responsibility.
• Performing other duties as assigned.