Funcon:
• To Keep official records and executes administrave works and policies determined by
management or in conjuncon with other responsible persons.
• To ensure smooth communicaon between the customers and/or employees of the Lab.
• To assist the Supervisor/Lab manager in the monitoring and implementaon of the Quality
System of the company.
• To ensure that the administraon of personnel and equipment are in line with company
procedures.
Dues and Responsibilies:
• Receives new items/equipment; logging and tagging/update inventory.
• To manage budgets, track expenses, and process invoices by collaborang with the finance
department.
• Respond to and manage all incoming and outgoing communicaon, including emails, phone
calls, and leters.
• Review and prepare contracts, variaons, and claims.
• Monitor and report project progress, idenfying and addressing issues proacvely.
• Follows up transfer/damaged equipment and reports them to the Supervisor/Heads of Divisions/
Lab Manager.
• Assures the maintenance schedule of equipment (in coordinaon with the Supervisor/Heads of
Divisions/ Lab Manager.
• Assures the tagging of all equipment (serial number and calibraon).
• Conducts fortnight backup for the central lab, Head office and site labs.
• Assures the safety of server folders in coordinaon with the QM.
• Reports and checks up on the saving of reports; serial numbers and data entries
• Checks the filing of RPS; Incomings; Outgoings
• Checks and assures the daily check on balances; curing tank
temperature and humidity; locaon of cylinders in the curing tank;
log book tagging of received samples; log books for deliveries
(Reports, and invoices, etc.); log book of interoffice deliveries.
• Conducts weekly audits in the Central and site labs as scheduled by the QM and Supervisor/Lab
manager.
• Assures the implementaon of safety in the company premises with coordinaon with
Supervisor/Lab Manager.
• Conducts Internal ISO audits in coordinaon with Quality Manager.
• Maintains, monitors, and directs staonary in the central lab.
• Takes and transcribes dictaon, and composes and prepares all correspondence.
• Creates and maintains database and spreadsheet files.
• Follows up maintenance contracts and coordinates maintenance visits related to office tools and
equipment.
• Other dues as assigned.
Requirements:
• Bachelor’s degree in Business Administraon, Computer Sciences or Quanty Surveying.
• A minimum of 02 years of proven experience in a similar role.
• Outstanding verbal and writen communicaon skills.
• Solid problem-solving and team management abilies.
