Admissions Officer
Alephya
Employer Active
Posted 58 min ago
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Experience
2 - 7 Years
Job Location
Education
Bachelor of Education(Education)
Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
1. Prospect Engagement & Family Support
- Act as the first point of contact for prospective parents via phone, email, and in-person, delivering a professional and welcoming experience.
- Provide personalized school tours and coordinate trial sessions or assessments.
2. Admissions Administration
- Process inquiries, applications, offer letters, acceptances, and waitlists in accordance with Registrar guidance.
- Maintain accurate and up-to-date records, manage CRM databases, files, and admissions documentation.
- Coordinate assessments and interviews, scheduling with academic staff and managing parent.
3. Registrar Support & Data Integrity
- Assist the Registrar in maintaining records of available places, waiting lists, and enrolment projections.
- Prepare weekly/monthly admissions reports for the Registrar and senior leadership.
- Support annual enrolment cycles, including re-enrolment, contract processing, and student registration with authorities.
4. Compliance & Documentation
- Ensure full compliance with ADEK/KHDA admissions requirements, including document verification and record-keeping.
- Manage student transfer documents (TCs), visas/passports, and coordinate with government relations as needed.
5. Database & Filing Systems
- Manage admissions inbox and filing (physical/digital), ensuring efficient document retrieval and secure archival.
- Update CRM/SIS platforms daily to maintain accuracy and support pipeline reporting.
6. Event & Process Support
- Assist with open days, information sessions, and feeder school outreach
Provide administrative support during peak periods, including exam entries, orientation, and data transfers
Desired Candidate Profile
Requirement Description Education Bachelor s degree in education, Business, or related discipline Experience 2+ years in admissions, customer service, or administrative roles in educational settings (UAE preferred) Tech Proficiency Skilled in MS Office; experience with CRM/MIS S systems Knowledge Familiarity with UAE regulations (ADEK/ KHDA) and admissions compliance Skills Excellent communication, strong organizational ability, attention to detail, and team collaboration
Personal Attributes
- Professional, customer-focused, and responsive under pressure
- Culturally sensitive with excellent interpersonal skills
- Organized, proactive, and capable of multitasking effectively
Company Industry
- Education
- Training
- Teaching
- Academics
Department / Functional Area
- Teaching
- Education
Keywords
- Admissions Officer
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Alephya
About Alephya Education Alephya is an educational group established in the UAE that owns and operates schools across the GCC. We are committed to nurturing global citizens who remain deeply connected to both their heritage and the wider world. Our schools deliver high-quality, accessible, and affordable education, inspired by the first and last letters of the Arabic alphabet Aleph and Ya symbolising our journey from beginning to end. Position Overview This role supports the school Registrar by managing end-to-end admissions tasks, from initial inquiry to enrolment, while ensuring compliance with ADEK regulations and maintaining exceptional parent experience. Acts as a key connector between prospective families and internal stakeholders. Core Responsibilities.