AI Enablement Specialist

Scale Army

Role Overview

The AI Enablement Specialist will lead the design and execution of an 8 12 week enablement program (10 20 hours/week) focused on training, coaching, and supporting managers, directors, and the leadership team in adopting AI-driven workflows. This role will audit workflows, develop prompt libraries, create internal documentation, deliver training sessions, and support long-term AI adoption to increase productivity and reduce operational friction.

Key Responsibilities Workflow Audits & AI Integration

• Conduct in-depth workflow audits with managers and directors to identify inefficiencies and high-value AI opportunities.

• Pinpoint tasks where AI can reduce workload, accelerate performance, or improve output quality.

Training, Coaching & Change Management

• Deliver group training sessions (initial and reinforcement sessions).

• Provide 1:1 coaching to embed AI into daily workflows.

• Host office hours for real-time troubleshooting and guidance.

• Foster a culture of AI fluency to ensure long-term adoption and continuous improvement.

Prompt Libraries, Systems & Documentation

• Develop role-specific prompt libraries and reusable AI systems tailored to team needs.

• Create clear, actionable internal playbooks and documentation for sustainable AI adoption.

Adoption Tracking & Reporting

• Monitor usage, gather feedback, and track time savings and efficiency gains.

• Deliver a final adoption and ROI report outlining measurable outcomes.

AI Workgroup Leadership

• Lead the bi-weekly internal AI workgroup to drive collaboration and share best practices.

• Promote a culture of AI fluency to support long-term adoption and continuous improvement.

Qualifications Experience

• Proven experience as an AI Productivity Coach, AI Enablement Consultant, or in a similar role.

• Background in operations, workflow optimization, corporate training, or change management.

• Hands-on experience building prompt systems and practical AI workflows.

• Experience coaching non-technical leaders on using AI tools.

• Familiarity with ChatGPT, Microsoft Copilot, or other AI productivity platforms.

Skills

• Strong communication and training skills.

• Ability to translate complex workflows into simple, repeatable AI-driven processes.

• Strong change management capabilities.

• Ability to work with cross-functional leaders and drive adoption across teams.

What Success Looks Like

• Managers and directors save 2 5 hours per week using AI-driven workflows.

• Standardized, high-quality AI usage across teams.

• Leadership gains visibility into time savings and productivity improvements.

• A sustainable internal AI culture is established, with teams equipped to self-improve.