AIDA Operations Coordinator 1

Oxfam Novib

JOB PURPOSE: The AIDA Operations Coordinator plays a key role in coordinating AIDA s programming, operations, advocacy, communications and information management systems.

The AIDA Gaza Coordinator will support the AIDA Deputy Director Gaza in facilitating INGO coordination, information management, and day-to-day engagement with members and partners. The coordinator will play a key role in ensuring effective communication, tracking operational developments, and supporting coordination structures in Gaza.

The position will contribute to strengthening collaboration among AIDA members, supporting evidence-based advocacy, and ensuring timely information flow between field-level actors and AIDA leadership.

The Gaza Coordinator reports directly to the AIDA Deputy Director Gaza.

JOB REPORTS TO

AIDA Deputy Director

ROLES REPORTING TO THIS JOB

NA

BUDGET RESPONSIBILITY

No

GEOGRAPHICAL SCOPE

Based in Gaza, covering Gaza coordination.

IMPACT

Internally and externally focused

KEY STAKEHOLDERS

• AIDA staff and board: AIDA Secretariat, ExCom and members
• AIDA groups: AIDA Advocacy, Operations and Program Sub-Committees and ad hoc groups
• Oxfam support staff: finance, logistics, HR/admin, security/access and grants/M&E
• External stakeholders: UN, clusters, national NGOs, AWG, area/sectoral TF/WGs.

KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)

u>Generic responsibilities/u>

• Adhere to AIDA policies, guidance and procedures.
• Contribute to AIDA strategy development, proposals and needs analysis.
• Promote the rights of Palestinians in oPt, in line with the AIDA strategy.
• Coordinate implementation of the delegated portfolio.
• Provide regular progress reports to the AIDA Director.

u>Roles & Responsibilities/u>

• Support the facilitation of AIDA coordination meetings, including preparation of agendas, minutes, and follow-up on action points.
• Maintain regular communication with AIDA members to track operational updates, challenges, and priorities.
• Support mapping of INGO activities, identifying gaps, duplication, and opportunities for coordination.
• Assist in organizing thematic discussions and working groups (e.g. access, operations, advocacy).
• Assist in developing and maintaining relationships within the humanitarian architecture in Gaza (UN OCHA, UNRWA, UNDSS, UN agencies, donors, PNGO), under the guidance of AIDA senior leadership.
• Participate in Gaza-based coordination platforms and clusters, and support reporting back to the secretariat.
• Assist in liaising with UN counterparts to support information sharing and operational coordination.
• Compile and share relevant information with the AIDA secretariat and coordination structures.
• Support the organization of working groups, meetings, and consultations with AIDA members, UN agencies, and partners.
• Assist in AIDA program management tasks, including reporting and implementation.
• Assist in collecting and analyzing data on operational constraints and contribute to reporting on humanitarian space.
• Support AIDA representation in coordination bodies, as delegated by the Deputy Director.

Program and Operational Coordination

• Provide support to INGO leadership by gathering information on operational challenges and field constraints.
• Assist in providing operational guidance to members and liaising with relevant stakeholders to address challenges.
• Support the organization and facilitation of Gaza-focused working groups and coordination meetings.
• Support logistical and administrative arrangements for meetings, missions, and coordination activities.
• Maintain organized records of coordination outputs and key documents.
• Assist in onboarding new members, including sharing guidance materials and coordination structures.
• Contribute to program management tasks, including proposal inputs, budgeting support, monitoring, and donor reporting.
• Assist in administrative, financial, and logistical processes related to AIDA operations in Gaza.
• Support the functioning of AIDA coordination fora through note-taking, agenda preparation, and follow-up actions.
• Participate in relevant coordination fora as delegated.
• Support internal communication and information flow between Gaza-based members and AIDA leadership

Operations, Communications, and Information Management

• Support linkages between INGOs and national NGOs, including engagement with relevant forums.
• Maintain regular contact with operational focal points across member organizations.
• Facilitate information flow between Gaza-based actors and the AIDA Secretariat.
• Collect, consolidate, and analyze information from members on operational footprint, access constraints, and response gaps.
• Support the development of regular updates, situation reports, and briefing notes.
• Maintain up-to-date stakeholder mapping and contact lists.
• Track key developments in the humanitarian, political, and security context and flag relevant updates.
• Support the Deputy Director in preparing advocacy products, talking points, and briefing materials.
• Contribute to documentation of key issues affecting INGO operations (e.g. access, imports, staffing constraints).
• Support engagement with coordination platforms, including follow-up on key action points.

General

• Eager and required to adhere to Oxfam s principles and values span>(/span> span>click here /span>) as well as the promotion of gender justice and women's rights span>(/span> span>click here /span>).
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles.

Key Attributes:

• Ability to demonstrate sensitivity to gender issues, as well as the commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women s rights, and diversity for all aspects of development work.
• Commitment to Oxfam s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.