AP & AR Accountant

Asiacell Communications

Receive the vendor invoices and arrange all the supporting documents for processing the invoice.

Review the invoices and matching it with the related PO s and other supporting documents to ensure that all the related documents are in place before processing any invoice.

Arrange all necessary invoice approvals as per company policies and procedures before recording the invoice.

Prepare the Data Loader for bulk uploading of invoices in ERP.

Record vendor invoice in the ERP by completing all the necessary details including but not limited to Vendor Name, Invoice Description, Item, Quantity, Price, Project, Cost Centre, Site & Region.

Match vendor invoice in ERP with PO, Contract etc.

Define vendor invoice payments terms, payment schedule, penalties, deductions, withholding tax etc.

Ensures credit is received / recorded through Debit Memos in ERP.

Record vendor advances in ERP as Prepayment Invoices.

Adjustment of Prepayment Invoices with Standard Invoices in ERP.

Receive request for employee advances both for official and personal purposes.

Verify the employee advances approval and other supporting documents as per company policy and procedures.

Record employee advances as Prepayment Invoices in ERP.

Receive employee invoices and arrange all the supporting documents and approvals for processing the invoice.

Record employee invoice in the ERP by completing all the necessary details and adjusting the any outstanding prepayment against the employee.

Maintains historical records by filing vendor and employee related documents.

Define suppliers in ERP and made any change in supplier mapped data in ERP.

Participate in and/or lead projects or events as assigned & in stock inventory or cash counting on monthly basis or quarterly basis or as assigned.

Dealers receipt review for checking Receipt Date, Customer Name, Receipt Amount, Bank Account etc.

Record Dealers receipts on daily basis in ERP.

Check the original receipt with the one recorded in ERP.

Resolve issues for recording receipts and reconciling differences, if any.

Record Transfer between the dealers invoice and receipt.

Record Dealer to Retailer Invoice against Bill payments.

Record Dealers commission.

Extract the Daily Sales & Receipts Report and organize them for further checking and reconciliations.

Share the Daily Sales & Receipts Reports with Finance users and Archiving team.

Record all Receipt related to cash box in ERP.

Record all Deposit from B2B shop to Bank in ERP and make clearing of B2B Shops and Banks.

Record All wire transfer received from Customers on confirmation from Bank team along with their respective Bank charge in ERP and make clearing for wire transfers and Banks.

Record all cheques Received from B2B and make clearing for bank and shops in ERP system.

Record Receipts after confirmation from bank in ERP.

Create receipt from ERP for all cheque and wire transfer and confirmed to Apply with the invoices.

Check opening and closing balance in daily Cash in Shop reports and reconcile after resolving differences, if any.

Check warehouse orders and daily stock addition in Daily report and reconcile differences, if any.

Check ERP transaction report and Billing daily report and reconcile differences, if any.

Record all the invoices correctly and on timely basis.

Adjustment of all Prepayments / Advances with the respective invoices on timely basis.

Define supplier on the same day when request is received.

Complete Invoice and Receipts recording on daily basis in ERP.

Timely Recording of Dealers and Retailers transaction in ERP.

Reconciliation of Receipts on daily basis.

Reconciliation of Billing and ERP reports.

Timely Sales and Receipt report submission and archiving