AP & Treasury Accountant

Cookievore

Key Responsibilities

1. Invoice & Payment Processing
   • Receive, review, and verify invoices for accuracy, authorization, and compliance with purchase orders and contracts.
   • Ensure alignment with Goods Receiving Notes and record all e-invoices in the ERP system within the same month.
   • Schedule and process vendor payments (checks, bank transfers, electronic systems) according to agreed payment terms.
   • Monitor payment deadlines to avoid late fees or penalties.
2. Vendor & Purchase Order Management
   • Review purchase orders to verify proper budget allocation and commitments.
   • Maintain strong relationships with vendors and resolve inquiries, discrepancies, or delayed payments.
   • Reconcile vendor statements and follow up on outstanding balances.
3. Cash & Bank Transactions
   • Maintain up-to-date cash records with monthly physical count files and reconciliations.
   • Perform accurate monthly bank reconciliations, ensuring all records match the books.
   • Support daily cash flow monitoring and prepare treasury and liquidity reports.
   • Manage petty cash transactions and ensure proper documentation.
4. Record Keeping & Reporting
   • Record daily financial transactions, including sales, purchases, and expenses.
   • Assist in monthly closings, journal entries, and financial reporting.
   • Prepare accounts payable reports such as aging analysis and vendor SOA.
   • Maintain accurate documentation for audit and compliance purposes.
5. Cross-Functional Coordination & Compliance
   • Coordinate with procurement, sales, and warehouse teams to ensure accurate financial data.
   • Support tax and VAT reporting in line with local financial and regulatory requirements.