Archive Manager

Client of hirelebanese

Main Duties and Responsibilities:

• Establish, administer and ensure proper implementation of procedures and guidelines related to all steps of archiving, from assembling, collecting, retrieval to the destruction process.
• Maintain hard copy records in an area where access is restricted and the location can be physically secured during non-working hours.
• Organize and supervise the process of recording, classifying, indexing and archiving and ensure proper implementation by team;
• Develop and continuously upgrade the classification systems to facilitate access to both electronically and physically archived materials.
• Assemble documents from different sources and departments; properly and safely save them where appropriate.
• Collect documents through conducting daily follow up with concerned and timely send related reports to management.
• Handover the required archived documents to requesters as per policies and procedures ensuring quick and easy access to information to employees.
• Control the Preventive maintenance and Safety checklist and share recommendations and improvements with management if any.
• Produce reports and submit them concerned highlighting concerns and alarming issues.
• Professionally and promptly deal with inquiries and requests of both internal and external clients.
• Manage the budget and financial cost for the department.
• Protect records from any physical environmental harm and ensure direct safekeeping.
• Manage space in different storage rooms, sharing recommendations about alarming physical conditions, but also about the conservation, organization or destruction of records based on procedure.
• Manage, coach and train team members for higher performance.
• Delegate and distribute tasks amongst team members fairly and efficiently to ensure timely deliverables.
• Perform other job-related duties as assigned.