Job Description

Roles & Responsibilities

Job Purpose:

The Asset Documentation & Survey Assistant is designed to assist the asset management team with tasks related to asset surveys, asset registers, and various operational activities. This role provides valuable hands-on experience and exposure to railway assets, offering the opportunity to develop foundational knowledge of different asset types, including tracks, signals, rolling stock, stations, and other electrical and mechanical infrastructure.

Responsibilities/Duties

Asset Survey Support:

Assist with conducting asset surveys of railway infrastructure, such as tracks, rolling stock, stations, and facilities.

Aid in collecting data on asset conditions, usage, and performance.

Document survey findings and update asset records with relevant details regarding condition, age, and operational status.

Asset Register Management:

Support the maintenance and updating of the asset register to track the lifecycle and performance of railway assets.

Help input new assets into the register and ensure accurate classification and cataloging of existing assets.

Ensure asset records are current, including details like asset location, condition, usage, and maintenance history.

Assist with data validation and cross-checking to ensure accuracy and completeness of asset records.

Data Collection and Reporting:

Contribute to compiling and summarizing survey data, highlighting issues or concerns requiring attention.

Collaboration with Teams:

Work closely with asset managers, engineers, and other departments to ensure accurate tracking and management of assets.

Administrative and Logistical Support:

Help organize and maintain records, files, and documentation related to assets and surveys.

Assist in preparing asset-related documents and reports

Essential Qualifications, Knowledge & Experience

Qualifications:

Educational Requirements: Senior college student or recent graduate with a bachelor s degree in engineering, computer science, information technology, or a related field.

Language Proficiency: Good command of the English language.

Technical Proficiency:

Proficient in Microsoft Office applications, particularly Excel.

General computer automation skills.

Skills & Knowledge:

Analytical Skills: Ability to interpret and analyze large volumes of asset data.

Attention to Detail: Accuracy and precision when handling asset data and survey results.

Technical Knowledge: Basic understanding of railway systems, including electrical and mechanical infrastructure.

Communication Skills: Strong communication abilities for effective collaboration and clear documentation.

Desired Behaviors & Experiences

Attention to Detail:

Accurately record and verify asset data, identifying discrepancies or anomalies.

Punctuality:

Consistently arrive on time for fieldwork, meetings, and reporting tasks.

Adhere to schedules to meet project deadlines.

Time Management:

Prioritize tasks effectively to meet deadlines for surveys and reporting while maintaining accuracy.

Team Collaboration:

Work effectively within a team, sharing tasks and progress to achieve team goals.

Adapt to various working styles and contribute positively to team objectives.

Physical and Mental Resilience:

Be prepared for on-site work, including long hours, walking, and outdoor tasks.

Maintain focus and motivation, even during repetitive tasks.

Eagerness to Learn:

Show enthusiasm for learning asset management principles and practices.

Seek feedback and continually improve skills throughout the internship.

Effective Communication:

Clearly communicate findings with team members and supervisors, documenting work comprehensively for future reference.

Desired Candidate Profile