ASSISTANT ACCOUNTS PAYABLE Gulf Air

Invoice Handling & Processing Support

• Receive and sort supplier invoices, debit notes, and credit notes

• Perform initial checks to ensure invoices include required details and supporting documents

• Assist in registering invoices in the Accounts Payable system

• Support basic invoice matching (invoice, purchase order, receipt) under supervision

• Escalate unresolved issues to supervisors for timely resolution.

Coordination & Follow-ups

• Distribute invoices to relevant departments for verification and approval

• Follow up on pending invoice certifications and approvals

• Redirect supplier queries to the appropriate Accounts Payable staff

• Coordinate with internal departments to ensure timely processing of invoices

Records Management & Documentation

• Maintain proper filing of invoices and supporting documents (physical and/or electronic)

• Ensure accurate record-keeping and document tracking for audit purposes

• Retrieve documents as required by the team, auditors, or management

• Maintain logs/registers for invoice tracking and document movement

Data Entry & Administrative Support

• Enter supplier s invoices accurately into the accounting/ERP system within required timelines.

• Assist in updating basic supplier or invoice-related information in the system

• Prepare simple reports (pending invoices, tracking logs, etc.)

• Provide general administrative support to the Accounts Payable team

Month-End & Operational Support

• Assist in preparing documentation required for month-end closing activities

• Support the team during peak workloads to ensure timely processing

• Perform other routine and clerical tasks related to Accounts Payable as assigned

Committee Responsibilities

• Provide support and information related to Accounts Payable activities for internal committees or meetings