Assistant Project Manager

Niceone

Support planning, coordination, and delivery

• Assist Project Managers in day-to-day project activities, including scheduling, task tracking, and status reporting to ensure projects stay on scope, on time, and on budget.

• Coordinate with internal teams (design, development, product, marketing, operations) and external vendors to collect updates, resolve dependencies, and escalate risks or issues as needed.

• Maintain and update project documentation such as project plans, timelines, meeting minutes, action logs, risk registers, and change requests to ensure accurate records and transparency.

• Prepare clear, concise status reports and presentations for stakeholders, summarizing progress, milestones, and next steps; support PMs in stakeholder communications.

• Support resource coordination and capacity planning by tracking assignments, availability, and dependencies across teams to help optimize delivery.

• Assist with project financial tracking, including budget monitoring, invoice coordination, and basic expense reconciliation in line with company processes.

• Contribute to project governance by helping schedule and prepare for key meetings (kick-offs, steering committees, retrospectives) and ensuring follow-up on action items.

• Support continuous improvement by collecting process feedback, documenting lessons learned, and helping implement standard operating procedures and best practices.

• Perform ad hoc project tasks as required, demonstrating flexibility and a solutions-oriented approach to support timely delivery.

Qualifications and Skills

• Strong organizational skills with attention to detail and the ability to manage multiple tasks and priorities concurrently.

• Clear written and verbal communication skills; comfortable preparing status updates, meeting notes, and stakeholder-facing materials.

• Proficiency with common collaboration and productivity tools (e.g., Google Workspace, Microsoft Office, project management tools such as Jira, Asana, or Trello).

• Basic understanding of project management principles, timelines, and deliverables; familiarity with Agile and Waterfall methodologies is a plus.

• Problem-solving attitude with the ability to identify issues, propose practical solutions, and follow through to resolution.

• Reliable, punctual, and able to work both independently and as part of a collaborative team.