Assistant Purchasing Manager Crowne Plaza Hotels & Resorts

Assist the Purchasing Manager in leading and supervising the purchasing function of the hotel to ensure smooth operations, cost-effective procurement, and compliance with company standards. Support in developing supplier relationships, managing contracts, and implementing purchasing strategies to maximize value while maintaining quality standards. Act as deputy to the Purchasing Manager in their absence.

Supervise and oversee the daily purchasing operations ensuring compliance with IHG policies and internal controls.

Negotiate and review supplier contracts to achieve cost savings and favorable terms.

Monitor purchase orders and contracts to ensure timely delivery and cost effectiveness.

Support budget planning and forecasting by providing purchasing data and insights.

Coordinate with Finance on invoice processing and month-end inventory closing.

Assist in supplier evaluation and tender processes.

Supervise and mentor the Purchasing Officers and team members.

Provide training, guidance, and performance feedback to ensure continuous improvement.

Foster effective communication between the purchasing team and other hotel departments.

Liaise with Department Heads and the Purchasing Manager on purchasing requirements and issues.

Ensure that all purchased goods and services meet quality standards and support hotel service excellence.

Build and maintain strong relationships with internal customers to understand and fulfill operational needs.

Ensure compliance with IHG policies, statutory regulations, and hotel standards in all procurement activities.

Establish and monitor purchasing specifications and procedures.

Ensure accurate record keeping and timely reporting.

Promote sustainable procurement practices and responsible supplier sourcing.

Monitor health, safety, and security procedures in line with company standards.

Demonstrate awareness of all company policies relating to health, hygiene, and fire life safety.

Ensure purchasing team members follow OH&S procedures.

Report and act on any safety hazards, security incidents, or accidents.

Deputize for the Purchasing Manager when required.

Ensure compliance with purchasing controls, audits, and CSA requirements.

Maintain confidentiality and security of purchasing records and data.

Report directly to the Purchasing Manager and support on all matters related to purchasing strategy, supplier management, and financial controls.