Assistant to Vice Dean- School of Engineering & Applied Sciences

Nile University

Job Summary

The Assistant to Vice Dean provides comprehensive administrative, operational, and coordination support to the Vice Dean s Office. The role supports the effective planning, coordination, communication, and execution of academic and administrative activities related to graduate and undergraduate programs. The position serves as a central liaison among students, faculty members, program directors, committees, and university administrative units to ensure efficient academic operations and alignment with the school s educational mission and strategic objectives.

Job Description

• Maintain effective communication and coordination between the Vice Dean s Office, Program Directors, faculty members, staff, students, and external stakeholders.
• Provide administrative and operational support to the Vice Deans of Graduate Studies and Undergraduate Studies and to Graduate Program Directors.
• Coordinate academic and administrative activities related to graduate and undergraduate programs, including scheduling, documentation, reporting, and follow-up actions.
• Manage calendars, meetings, appointments, travel arrangements, and correspondence for assigned academic leadership members.
• Assist in the preparation, organization, and dissemination of official communications, reports, presentations, proposals, and academic documents.
• Maintain organized and confidential filing systems, records, databases, and documentation related to graduate academic programs, committees, faculty workload, students, and school operations.
• Support the collection, organization, analysis, and reporting of academic and administrative data required for accreditation, assessment, strategic planning, and university reporting purposes.
• Coordinate meetings, workshops, seminars, defenses, academic events, and other school activities, including logistical and administrative arrangements.
• Prepare meeting agendas, record and transcribe minutes, follow up on action items, and ensure timely completion of assigned tasks.
• Assist Graduate Program Directors in monitoring program operations, student records, course offerings, scheduling, and related academic processes.
• Facilitate communication and coordination between graduate and undergraduate programs and relevant university departments and administrative offices.
• Support student-related administrative processes, including petitions, requests, program documentation, and related follow-up activities.
• Assist in preparing documents related to procurement, purchase requests, reimbursements, expense claims, and other administrative transactions in accordance with university policies.
• Collaborate with academic leadership in preparing accreditation materials, policy documents, and institutional reports.
• Ensure professionalism, confidentiality, discretion, and compliance with university policies in handling sensitive academic and administrative matters.
• Act proactively to identify administrative issues and contribute to effective problem-solving and process improvement initiatives.
• Perform other duties assigned by the Vice Dean within the scope and responsibilities of the position.

Job Requirements

• Bachelor's degree in related field
• 3 7 years of related experience.
• Excellent command of English Language.
• Strong communication, time management and problem-solving skills.
• Office Management principles
• Planning and Scheduling techniques.

If you are interested, kindly submit your CV to: Recruitment@nu.edu.eg
Please mention (Assistant to Vice Dean - EAS) in the subject field.