Associate Administrative Officer

Client of United Nation careers

The incumbent: Prepares weekly situation reports for the Jerusalem area, ensuring timely, accurate, and comprehensive updates to support decision-making and coordination. Manages all Cash-for-Work (CfW) related to Jerusalem Area activities, including planning and coordinating distributions, maintaining accurate records, and preparing detailed reports on implementation. Prepares quarterly reports summarizing accomplishments across all units in the department, ensuring consolidation of inputs, accuracy of data, and alignment with organizational reporting requirements. Manages office operational budget and assigned project budget estimates; monitors expenditure and controls financial transactions in accordance with budgetary allocations; handles cash payments, maintains accurate records, and replenishes funds as necessary; prepares financial reports and liaises with finance staff to ensure accuracy and completeness of financial records; prepares for and drafts responses to audit requests. Manages procurement activities, including tendering, quotations, and purchase orders; maintains inventory records and ensures the provision of necessary supplies; serves as custodian for all IT equipment and furniture; coordinates maintenance and repairs; oversees logistical operations to ensure efficient functioning of the department; coordinates with the property officer for survey and disposal of obsolete assets; as applicable, conducts regular inspections of physical facilities, buildings, and storage areas across various offices/facilities, ensuring compliance with safety standards, identifying maintenance needs, and recommending corrective actions. Compiles and analyzes statistical data related to departmental activities; initiates and responds to administrative correspondence; prepares regular and periodic operational reports; organizes meetings, workshops, and other events as required. Manages and oversees a team of administrative and general services assistants, providing guidance, assigning tasks, and ensuring efficient completion of office and departmental responsibilities. Responsibilities include team leadership, task management, training and development, quality assurance, workflow optimization, communication and coordination, problem-solving, and performance management. As applicable, establishes guarding schedules and oversees their implementation to ensure the safety and security of the Agency s premises. Performs other duties as may be assigned by the supervisor.