Associate, Customer Project Document Management Schneider Electric - UAE

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Key Responsibilities:

• Study and analyze provided project inputs.
• Calculate the estimated number of hours required for the documentation.
• Highlight the important information related to documentation based on project inputs.
• Define the guidelines & establish a tracking and follow-up system for project documentation.
• Set up a process for the documentation management.
• Conduct the first MDR (Master Document Register) for the project in coordination with the PM.
• Provide the necessary training on the Documentation Management process to the project team.
• Set up meetings with customer Document Manager to identify their requirements and demonstrate Schneider internal documentation management process.
• Suggest & implement a process for managing documentation for the suppliers.
• Consolidate the documentation plan.
• Confirm the documentation delivery dates (Due Date) in cooperation with the TL.
• Creation, control and follow up of documentation tracking file GCP Ops --> Customer and Site.
• Manage the documentation.
• Secure the "workflow" (roles) for each document.
• Management of remarks file (GCP Ops, customer, supplier, site).
• Identify critical documentation according to the project schedule and realizing the importance of Customer deliverables.
• Innovate new ideas to enhance the progress of documents, communication, deadlines.
• Monitoring & Traceability for the Claim.
• Generate transmission forms for expected contractual documents and provide them to the customer and suppliers.
• Updating the documentation plan (deadlines & answers stakeholders).
• Regular communication with the "core team" on the documentation plan.
• Make regular reporting of progress in coordination meeting (indicators, dashboards ...).
• Guarantee repatriation of documents received outside the documentation portal maintaining their status.
• Create and update consolidated KPI specific to project needs.
• Oversee subcontractors progress, analyzing their performance & ensure their adherence to the workplan.
• Assist in preparing Progress Reports to be submitted to customer and SE top management.
• Monitor the progress during the construction and installation phases.
• Define and Prepare the documents required for final documentation.
• Provide feedback to project manager to enable him to update the project resource plan.
• Update MDR according to any time impact change order.
• Prepare the final documentation as per customer requirements.
• Compile documents, prepare hard copies etc.
• Send final documentation to Customer.
• Help Secure Customer approval on final documentation.
• Prepare Lessons Learned Register from the standpoint of documentation.