Associate/Senior Associate Deployments GET Global Group

Key Accountabilities:

• Coordination with local partners for crew Visas, LOI, Work Permits renewals etc.
• Coordination with visa agents and following them to process the visa within timelines.
• Coordination and following up with client for Air tickets approvals and ticket booking whenever applicable.
• Coordination with travel agents for air tickets bookings, insurance & logistics in cost effective manner.
• Coordination with crew to understand their concern and requirements and resolve their queries.
• Coordination with PROs to ensure the complete activities within timeline of visa s, security passes, medicals & Travel cards etc.
• Verifying crew documents and crew availability for the visa/residency process after taking crew on board by HR.
• Sharing all relevant information & documents with the crew pertaining to his travel such as Flight tickets, Travel insurance, hotel voucher, immigration details etc
• Crew Mobilization and Demobilization plans share with the client and internal team.
• Coordinating with CDT team, including HR, crew and client concerns and try to resolve the issues.
• Managing the crew rotation with Desk engineer for mobilization & demobilization.
• Monitoring new Residence/Short term visa s quota under GET License and Partners.
• Responsible for the timely renewal (at least a month before expiry) of Residence visa for the crew.
• In absence of PRO Arrange & help to get Local passes (Security & Gate Passes) which requires Crew to Travel Onshore/ Offshore as per Geography/ Client requirements.
• Update Deployment functional lead/HR Head on updated new Local Rules and Regulation notified by the Government of deployment country.
• Provide support to QHSE Team regarding medical and training related issues with crew.
• Managing Local Vendors and raising the Purchase order through ERP
• Taking care of all crew logistics expenses such as PCR, flights, hotel, taxi Etc. and uploading them onto ERP after verification.
• Real-time basis deployer (internal system) needs to be updated
• Taking handover calls from back office and ensuring all parameters of crew s are ok for visa processing and mobilization.
• Maintaining a Ticket, visa tracker & crew rotation (internal record)
• Work on deployment plans for new geographies as and when required by BD team
• Explore new vendors /service providers and share leads with procurement team
• Coordinating with the Finance team and internal deployment on the invoicing part of ticket for the verification of flight ticket, LOIs, visas, insurance etc.
• 100% attendance in technical & development trainings sessions.

Skills:

• Communication & Confidence: Effective Communication & Confidence is required to handle daily task/KPI s.
• Teamwork & Interpersonal Skill: Working within team along with different departments.
• Basic knowledge of excel & PowerPoint, Flights/routings and visa documentation.
• Time management & Multitasking: Handling multi tasks within given deadline along with time management. These skills help Deployment to save the organisation cost.
• Promptness & Flexible: the quality of completing tasks, assignments, or projects in a timely and efficient manner. As we work with different time zone countries, flexibility on your availability is much needed (for urgent job work).

Key Competencies:

• Knowledge of travel & tourism industry
• High adaptability for learning new processes & technologies
• Client Relationship Management
• Endless Patience
• Responsible

Qualification:

• Graduation in any discipline
• MBA (Optional)