Benefits Coordinator

ADES Holding Company

Responsibilities & Duties

Safety & Compliance Duties:

• Maintains the highest standards of corporate governance, ensuring that all activities are carried out ethically and in compliance with the Company s QHSSE policies, Management System, ADES Zero Tolerance Policies, relevant laws, regulations, standards, and industry practices, and complies with the ADES WAY, rules to live by.
• Will be a champion of Safety, providing exemplary leadership and commitment to all safety initiatives within the business.
• Places Safety as a true north, while never intentionally placing employees, our processes, customers, or the communities in which we live and work at risk.
• Will ensure that safety protocols are adhered to.

Other Duties

Benefits documentation and renewal:

• Prepares, organizes, archives, and maintains all benefits-related documentation, including renewal files, policy documents, and contractual agreements.
• Tracks renewal timelines for medical and life insurance policies, ensuring all required documents are prepared and submitted on time.
• Supports the renewal process by compiling data, documentation, and required reports for review by the Benefits Supervisor and C&B Manager.
• Maintains accurate and updated records of contracts, policies, and benefit agreements for audit and reference purposes

Data analysis and reporting:

• Tracks reporting timelines and escalates delays to ensure data availability for analysis and renewals.
• Gets periodic reports on benefits performance, utilization, and cost efficiency from brokers for management review.
• Maintains organized records of all broker communications and reports.
• Assists in compiling renewal cycle data, including census lists, loss ratios, total lives covered, and other budgeting requirements.
• Supports in analysing benefits utilization, claims data, and cost trends to support reporting and decision-making.

Vendor and Stakeholder Coordination:

• Assists in conducting orientation sessions to educate employees on benefits policies, processes, and eligibility requirements.
• Supports in maintaining compliance with benefits policies documentation.

Communication and Employee Awareness:

• Supports the preparation and distribution of benefits communications, including announcements, policy updates, and awareness materials.
• Ensures timely communication of benefits changes, renewals, and important updates to employees and stakeholders.
• Assists in monitoring adherence to benefits policies and procedures.

Compliance and record management:

• Ensures all benefits documentation and processes comply with company policies and regulatory requirements.
• Maintains proper documentation and audit trails for renewals, contracts, and communications.
• Supports audit requirements by providing accurate and complete documentation.
• Ensures data confidentiality and proper handling of sensitive employee information.

Skills/Competencies Required

• Strong organizational skills with a focus on documentation and tracking.
• Proficiency in Microsoft Excel and reporting tools.
• Strong coordination and follow-up skills with multiple stakeholders.
• Attention to detail and accuracy in managing records and reports.
• Ability to manage multiple deadlines and priorities.
• Good analytical skills with the ability to interpret benefits data.
• Good communication skills for handling employee and vendor interactions.