Bid Coordinator

Client of Foreground

We are partnering with a distinguished EPC (Engineering, Procurement, Contracting) Group based in the GCC region. With a steadfast dedication to sustainable development, they've forged strong partnerships with the public sector to drive progress in the energy and infrastructure domains.

Currently, they're seeking a proficient B id Coordinator to assist with managing multiple proposal efforts simultaneously, while working closely with the Proposal Manager, Proposal writers, and third-party advisors (Legal and Financial) to produce proposals that are responsive to customer-defined requirements.

Responsibilities:

1- Proposal Development Support:

• Review RFIs/RFPs/RFQs to understand proposal production/documentation guidelines and collaborate with the Proposal Manager to develop delivery schedules.

2- Administrative Assistance:

• Draft review materials, create storyboard templates, arrange meetings, and monitor task completion.
• Assist the Proposal Manager as necessary.
• Coordinate conference room and virtual meeting schedules for proposal-related activities.
• Attend daily meetings to discuss the status of proposals.

3- Documentation and Production:

• Assist in reproducing proposals, including document production, binding, mailing, and shipping.
• Organize proposal files, ensuring accessibility and maintaining the security and integrity of all documents.

4- Cross-functional Collaboration:

• Collaborate with other proposal coordinators to arrange priorities.
• Collaborate with the production team to generate graphics and documents for proposals.

Qualifications:

• Bachelors degree in Engineering or a related field is preferred.
• 5+ years of experience in coordinating procurement initiatives with the public sector.
• At least 2+ years of experience in coordinating procurement initiatives with Governmental bodies.
• Extensive experience in using Microsoft Office Products.
• Extensive experience in proposal production.