Bidding Specialist

BlackStone eIT

Key Responsibilities:

• Manage UAE tender and bid assignments from receipt to submission.
• Review tender documents, identify requirements, and prepare compliance checklists.
• Coordinate with internal departments to collect all required bid documents, certificates, forms, and supporting materials.
• Follow up with the presales team to obtain technical and commercial proposals within deadlines.
• Ensure all tender submissions are complete, accurate, and compliant with the client s requirements.
• Prepare, fill, format, and organize tender forms and company documents as required.
• Set up internal meetings and coordination calls related to bid preparation and submission.
• Assign tasks or tickets to relevant teams and track completion status.
• Create and maintain structured folders for each opportunity, ensuring all bid documents are properly saved and version-controlled.
• Monitor submission deadlines and ensure timely completion of all activities.
• Maintain records of submitted bids, tender results, and supporting documentation.
• Support the team in improving bid processes, document templates, and internal coordination workflows.

Key Skills:

• Tender and bid coordination
• Compliance and documentation management
• Internal stakeholder coordination
• Time management and deadline tracking
• Organizational skills
• Communication and follow-up
• Attention to detail
• Meeting coordination and task tracking