Billing and Accounts Receivable Coordinator

Confidential Company

We are one of the leading oil & gas companies in the region We are seeking a detail-oriented and proactive Billing and Accounts Coordinator to support invoicing, receivables follow-up, and customer account administration across multiple regional markets. The ideal candidate will play a key role in ensuring timely and accurate billing, maintaining strong customer communication, and supporting overall finance and customer service operations.

Key Responsibilities:

Billing & Invoicing:

• Prepare and issue accurate invoices for products and services in a timely manner

• Process credit notes, debit notes, refunds, and invoice adjustments

• Generate proforma invoices and customer statements

• Maintain and update customer account records and billing databases

• Monitor invoice status, outstanding balances, and payment timelines

• Respond to customer billing inquiries and resolve invoice-related discrepancies

• Coordinate with internal departments to ensure smooth billing operations

• Prepare periodic billing, aging, and receivables reports

• Ensure compliance with internal controls and company procedures

• Support monthly and quarterly billing targets while working within tight deadlines

• Accounts Receivable Support

• Follow up with customers regarding outstanding payments and overdue balances

• Coordinate with operations and commercial teams to resolve invoicing issues

• Assist with customer account reconciliations and balance confirmations

• Review customer payment trends and support credit monitoring activities

• Participate in receivables review meetings and collection follow-ups

• Assist in improving cash flow through effective receivables management

• Customer Service & Administration

• Maintain professional communication with customers through email, phone, and in-person interactions

• Handle customer concerns efficiently while maintaining strong service standards

• Support new customer account setup and verification processes

• Contribute ideas for improving billing workflows and customer service processes

• Assist during internal and external audits when required

• Support additional sales administration or finance-related activities as assigned

Accounts Receivable Support:

• Follow up with customers regarding outstanding payments and overdue balances

• Coordinate with operations and commercial teams to resolve invoicing issues

• Assist with customer account reconciliations and balance confirmations

• Review customer payment trends and support credit monitoring activities

• Participate in receivables review meetings and collection follow-ups

• Assist in improving cash flow through effective receivables management

• Customer Service & Administration

• Maintain professional communication with customers through email, phone, and in-person interactions

• Handle customer concerns efficiently while maintaining strong service standards

• Support new customer account setup and verification processes

• Contribute ideas for improving billing workflows and customer service processes

• Assist during internal and external audits when required

• Support additional sales administration or finance-related activities as assigned

Requirements & Skills:

• Preferably Bachelor’s degree in Accounting, Finance, Business Administration, Management, or related field

• 4 to 6 years of experience in billing, invoicing, accounts receivable, or customer service operations

• Experience working with ERP systems; Oracle experience will be an advantage

• Strong proficiency in Microsoft Excel and financial reporting tools

• Good understanding of invoicing processes, receivables management, and account reconciliations

• Strong communication and interpersonal skills

• High attention to detail and accuracy

• Good organizational and time management abilities

• Ability to manage multiple priorities and work under pressure

• Problem-solving mindset with a customer-focused approach

• Comfortable handling financial and numerical data

• Team player with good coordination skills across departments

• Professional communication skills in English