Job Description

Roles & Responsibilities

Develop and maintain an annual calendar of Board and Committee meetings, coordinating with Directors to ensure availability.

Notify Directors in advance of scheduled meetings and circulate meeting invitations.
Ensure meeting agendas and Board papers are prepared and circulated to Directors prior to meetings.
Attend Board and Committee meetings and ensure accurate recording of minutes, resolutions, and key decisions.
Capture and Distribute minutes of meetings of the Board and Committees to the Directors in compliance with OIA Coad of Governance.
Maintain a complete set of Board papers in an organised and secure manner.
Where appointed as secretary to the General Meeting, prepare for and attend the meeting, liaise with competent authorities, and file minutes as required.
Assist the Board in following up on the Company's compliance with the OIA Code of Governance, OIA Policies and Guidelines, and applicable laws and regulations.
Ensure all requirements of shareholders and regulatory bodies are met, including statutory filings and disclosures.
Ensure Board members comply with procedures approved by the Board.
Monitor regulatory developments and advise the Board on changes impacting governance requirements.
Maintain and update the register of conflicts of interest of the Board of Directors.
Maintain a register of Company policies, if not assigned to another function.
Retain all reports submitted to the Board.
Support the development, review, and continuous improvement of Board charters, governance policies, and procedures.
Serve as the primary point of contact between the Board and the CEO.
Regularly review the progress of important initiatives and significant issues facing the Company with the CEO and Key Management.
Monitor and follow up on Board resolutions, directives, and action items to ensure timely implementation by management.
Prepare periodic status reports for the Board on initiative execution, highlighting progress, delays, and matters requiring escalation.
Maintain a centralised tracker of Board commitments and management undertakings.
Ensure the Board undertakes continuous development to enhance governance practices.
Coordinate onboarding and induction programmes for new Board members.
Facilitate Board and Committee performance evaluations and support continuous improvement initiatives.
Ensure a succession process is in place for the Board in coordination with shareholders.
Approve all administrative matters related to the CEO.
Provide administrative and governance support to the Chairman and Board members as required.
Ensure strict confidentiality and integrity in handling sensitive Board information.
Carry out any other activities as and when required by the reporting manager.

Desired Candidate Profile

Bachelor's degree in Law, Business Administration, Accounting, or related field. Professional qualification in governance or company secretarial practice is advantageous.

Minimum 8 years of relevant experience.

At least 2 years working with senior management or Board level.

Strong understanding of Omani Commercial Companies Law, corporate governance frameworks, and regulatory compliance requirements.

Familiarity with OIA governance requirements preferred.

Strong understanding of governance frameworks, board practices, and compliance requirements

High level of accuracy in documentation and reporting

Ability to monitor and report on multiple initiatives with attention to deadlines and accountability

Strong communication skills to support coordination between Board and management

Ability to handle confidential information with integrity and professionalism

Good organizational and coordination skills

Ability to improve efficiency of Board processes

Ability to work independently and manage multiple tasks effectively

Ability to work effectively with Directors, shareholders, regulators, and senior management

Board Secretary Oman Investment Authority

Board Secretary
Oman Investment Authority