Booking Executive

Level 5 Holding

Responsibilities:

• Receive, verify, and process booking orders from the Commercial team in line with procedures.
• Create and maintain booking schedules and ensure accuracy of data entry.
• Issue and manage invoices, credit notes, and ensure timely submission to Accounting and Commercial teams.
• Monitor and reconcile booked campaigns against availability, supplier reports, and cost tables.
• Coordinate with suppliers for campaign bookings, approvals, and collections.
• Ensure all required permits, materials, and documentation are prepared and approved for campaign launches.
• Follow up with production teams and printing house on campaign execution (printing, installation, removal) and prepare periodic reports.
• Monitor campaign performance, verify installation, and resolve discrepancies (e.g., damaged or missing materials).
• Prepare and follow up on General Security censorship papers and other regulatory requirements.
• Manage filing, archiving, and reporting for bookings, invoices, and campaign documentation.
• Support data entry and verification and reporting for occupancy, turnover, costs, and other monthly/quarterly reports.

Key Competencies:

• Strong organizational and time management skill
• Attention to detail and accuracy in data entry and verification
• Ability to multitask and prioritize effectively
• Strong communication and interpersonal skills
• Problem-solving and proactive follow-up attitude
• Flexibility and adaptability in a fast-paced environment

Technical Skills:

• Proficiency in MS Office (Excel, Word, Outlook)
• Experience with booking, invoicing, and reporting systems
• Basic knowledge of financial processes (invoicing, reconciliation, cost tracking)
• Fluency in Arabic and English (French is a plus)
• Familiarity with media, advertising, or outdoor booking processes is an advantage