Business Support Assistant (Management Services)
WFP
Employer Active
Posted 9 hrs ago
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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
JOB PURPOSE:
To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.
KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):
- Gather information with clear direction to support the drafting of documents and preparing reports by other staff.
- Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.
- Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
- Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.
- Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
- Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.
- Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
- Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards.
- Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.
STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE:
Education:
Completion of secondary school education.
Experience:
Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Knowledge & Skills:
- Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
- Knowledge of work routines and methods in order to complete processes under minimal supervision.
- Uses tact and courtesy to give and receive information to a wide range of individuals.
- Ability to identify data discrepancies and rectify problems requiring attention.
- Ability to offer guidance or basic on-the-job training to more junior staff.
Language:
Fluency in both oral and written communication in English and Arabic.
Please add a table to the 1st page of your CV with the following information;
-Place of Residency
-Company/ Organization Name
-Position Title
-Date from-to
Desired Candidate Profile
u>This vacancy announcement is for Palestinian nationals residing in Gaza only.
Please add a table to the 1st page of your CV with the following information;
-Place of Residency
-Company/ Organization Name
-Position Title
-Date from-to
Any application without this table may result of disqualify your application.
Note: All candidates are requested to fill out their application completely and correctly: to provide full and correct years of experience and obtained educational degree/s, in Workday platform; in the requested fields, in addition to attach the updated and correct CV in English. Any incomplete application will not be considered.
Company Industry
- NGO
- Social Services
- Community Services
- Non-Profit
Department / Functional Area
- Administration
Keywords
- Business Support Assistant (Management Services)
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WFP
The World Food Programme is the world s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change. At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.