Business Support Executive Top Spaces Real Estate

Key Responsibilities 1. Administrative and Office Management • Manage day-to-day office operations, ensuring a professional and organized workspace. • Maintain and organize important documents such as property listings, contracts, and client records. • Schedule and coordinate meetings, prepare agendas, and ensure timely follow-ups. 2. Client and Stakeholder Communication • Act as the first point of contact for clients, addressing inquiries and providing solutions promptly. • Build and maintain positive relationships with landlords, tenants, investors, and other stakeholders. • Assist in facilitating communication during property negotiations and deal closures. 3. Marketing and Listings Support • Prepare and update property listings on multiple online and offline platforms. • Collaborate with the marketing team to create promotional materials such as brochures, flyers, and social media content. • Maintain a database of leads and follow up with potential clients to generate interest in listed properties. 4. Operations and Reporting • Track and analyze key performance metrics, including property inquiries and deal closures. • Support financial operations, including invoicing, payment follow-ups, and preparation of financial reports. • Ensure compliance with Dubai real estate regulations and internal company policies.

5. Sales and Agent Support • Assist agents by preparing documents, contracts, and materials for property viewings and negotiations. • Conduct market research to provide insights into property trends and competitive pricing. • Coordinate communication between sales agents and the management team.

6. Technology and System Management • Maintain and update the customer relationship management (CRM) system to ensure accurate records of client interactions. • Train staff on real estate software and tools as needed.