CEO Personal Assistant

Rubex Egypt

Calendar & Schedule Management

• Maintain and organize the CEO s daily schedule, appointments, and meetings
• Coordinate internal and external meetings across departments
• Set priorities and manage scheduling conflicts efficiently

Communication & Correspondence

• Handle incoming calls, emails, and messages on behalf of the CEO
• Direct correspondence to appropriate parties and ensure timely responses
• Serve as the main point of contact between the CEO and internal/external stakeholders

Travel & Logistics Coordination

• Organize travel arrangements including flights, accommodations, and meeting venues
• Prepare detailed travel itineraries and handle last-minute changes when needed

Documentation & Reporting

• Draft, format, and edit reports, presentations, and official correspondence
• Take meeting minutes, prepare summaries, and follow up on action items
• Manage the filing system, both digital and physical, ensuring easy document retrieval

Office & Resource Management

• Source and manage office supplies and administrative resources
• Maintain an up-to-date inventory and ensure smooth office operations
• Support in organizing company events or executive-level engagements

Liaison & Relationship Management

• Act as a trusted liaison between the CEO and staff, clients, or partners
• Handle confidential information with integrity and discretion
• Ensure smooth communication flow across departments involving the CEO