Children’s Care, Education & Activities Coordinator (Full-Time) Luxe Living Maintenance LLC

We are seeking a dedicated, professional individual to serve as the primary point of contact and coordinator for all matters concerning the children. This role ensures the children’s educational progress, health, extracurricular development, social activities, and daily well-being are managed proactively, efficiently, and in alignment with the family’s values and expectations. The role operates as an extension of the family’s parenting team, providing structured support during core daytime hours.

1. Responsibilities

The Service Provider shall be responsible for the complete end-to-end management and coordination of all child-related matters for [4 children, ages 14, 8, 7 and 5]. Services include, but are not limited to, the following categories:

A. Educational Oversight & School Coordination

• Monitor daily/weekly school progress through direct communication with teachers, principals, and school administration.

• Serve as the primary point of contact (POC) with all teachers, school staff, and academic institutions on behalf of the family.

• Attend parent-teacher meetings, school events, and conferences as required (or accompany parents when requested).

• Identify academic challenges early and provide one-on-one homework assistance, tutoring support, or coordinate external tutors/specialists.

• Prepare, organize, and maintain all study materials, assignment trackers, exam schedules, and school-related documentation.

• Ensure timely submission of school forms, permissions, fees, and reports.

  
  

B. Health & Medical Coordination

• Schedule, coordinate, and accompany children to all medical, dental, vaccination, or therapy appointments.

• Maintain up-to-date medical records, vaccination history, and allergy information.

• Liaise with doctors, hospitals, clinics, and insurance providers as the family’s representative.

• Administer prescribed medications or follow-up treatments at home when required.

• Monitor overall physical and emotional well-being and flag any concerns immediately to the parents.

  
  

C. Extracurricular Activities & Social Development

• Research, select, register, and coordinate all after-school activities, sports, arts, music, language classes, or enrichment programs.

• Arrange and supervise transportation to and from all activities.

• Organize and host playdates, birthday parties, and social gatherings (including venue booking, invitations, and coordination with other families).

• Take children to the park, playgrounds, or outdoor recreational spaces on a regular basis (weather permitting) to promote physical activity and fresh air.

• Plan and execute age-appropriate educational or fun outings aligned with family approval.

  
  

D. General Child-Related Administration & Daily Support

1. Maintain a centralized digital and physical calendar for all child-related schedules (school, medical, activities, playdates).

2. Prepare daily/weekly reports to parents on school progress, activities, health updates, and any issues.

3. Ensure all child-related supplies (uniforms, books, sports gear, art materials, etc.) are purchased, organized, and replenished.

4. Handle any emergency or ad-hoc child-related matters during working hours.

5. Perform light child-related household tasks only when directly connected to the above duties (e.g., organizing school bags, preparing healthy snacks for activities).

   
   

   2. Working Hours & Location

• Standard Hours: Monday to Friday, 8:00 AM to 5:00 PM (9 hours per day, inclusive of a 1-hour unpaid lunch break).

• Location: Primarily at the family’s residence in Dubai; occasional travel to schools, clinics, activity venues, or the family’s office within Dubai as required. All transportation (taxi/Uber or family-provided driver) will be covered by the Employer. Employer is not providing commuting or lunch.

• Flexibility: Occasional adjustments to hours may be mutually agreed (e.g., for school events) with compensatory time off or overtime pay per UAE labor law.

  
  

  3. Performance Standards & Reporting

• Provide a brief daily summary (via WhatsApp/approved app) and a detailed weekly report every Sunday evening.

• Maintain absolute confidentiality regarding all family matters.

• Act professionally, respectfully, and in the best interest of the children at all times.

• Undergo a 3-month probationary period during which performance will be reviewed jointly.

4. Qualifications & Requirements (Preferred)

• Minimum 3–5 years of proven experience in a similar role (nanny, governess, family assistant, or children’s coordinator) in Dubai or GCC.

• Excellent written and spoken English (Arabic is a strong advantage).

• Strong organizational, communication, and problem-solving skills.

• Valid UAE residency visa (or sponsorship eligibility).

• Clean driving license (preferred).

• First-aid/CPR certification and clear medical/fitness-to-work certificate (preferred)

• Professional references from previous families.

• Police clearance certificate.