Chinese Speaking Administrative Assistant

Bimtec

Mission/ Core Purpose of the Job:
Providing direct administrative support to the Operations Department and other stakeholders of the company to ensure efficient operation of the office. Carrying out a variety of administrative duties such as filing, typing, copying, binding, scanning, answering phone calls, scheduling meetings/events, translating from/to Arabic/Chinese.
Knowledge of Chinese language is a must.
Key Tasks:
• Assisting, and supporting the Project Technical Managers in documentation, archiving, meetings, letters, and administrative tasks.
• Conducting verbal/written translation from/to Chinese language.
• Supporting team by performing tasks related to organization and performing strong communication.
• Interacting with clients, visitors, and vendors.
• Creating, maintaining, and entering information into databases.
• Handling and follow up on the procurement process of the company.
• Organizing meetings, conferences, gatherings and events for the office.
• Dealing with and receiving income calls and fax acting as the focal point of the company.
• Accomplishing external tasks assigned by stakeholders.
• Any Tasks assigned by the Line Manager.
Supervisory / Leadership / Managerial Tasks:
N.A.
Minimum Requirements:
• Education: Diploma or BSc. in Chinese Language / Business Administration or equivalent.
• Experience Required: 1y to 5y
• Training: Any related courses
Competencies
• Knowledge: Chinese Language, Translation, Document Control, Office Management, Planning and Controlling, MS Office Suite.
• Skills: Accountability, Assertiveness, Attention to Detail, Commitment, Organization, Teamwork, Time Management, proficiency in English.
• Behavioral qualities: Communication, Goal-Setting, Empathy, Passion for work, Continuous Development, Self Confidence, Resilience.
General Working Conditions/ Inherent Requirements
Job Office-based, Flexibility to have external trips/missions.