Contract Coordinator Al Futtaim Private Company (LLC)

As a Contract Coordinator for Hertz Al Futtaim Transport & Rental Services, you will be responsible for managing vehicle service bookings, coordinating communication with clients, and ensuring data management accuracy. The role demands strong organizational skills to schedule services, oversee fleet operations, support client needs, and handle administrative tasks efficiently. Success in this role is measured by the ability to ensure operational efficiency, enhance client satisfaction, and maintain accurate reporting.

Service Booking Coordination

• Schedule and manage vehicle service bookings in collaboration with Hertz Customer Service and logistics teams.
• Ensure timely completion of servicing activities to minimize downtime and idling of vehicles.

Customer Communication

• Serve as the primary contact for customers regarding collection, delivery and service schedules.
• Provide timely updates and confirmations to enhance customer satisfaction.

Reporting & Data Management

• Maintain and update service booking reports, including work-in-progress (WIP), completion status and scheduling details.
• Prepare and submit vehicle usage and trip reports for client review.
• Track and record vehicle replacement days based on service and return timelines.

System Updates & Tracking

• Update vehicle service intervals and asset information in the Locations Solution system.
• Monitor live vehicle tracking systems for clients' fleet to ensure operational visibility and detect issues.

Fleet & Pool Vehicle Management

• Oversee daily check-in/check-out and allocation of clients' pool vehicles.
• Handle allocation requests efficiently to support operational requirements.

Client & Team Support

• Support client's team in executing daily operational duties.
• Attend client meetings, respond to queries, and resolve complaints promptly and professionally.

Invoice & Estimation Processing

• Coordinate approvals for estimates and facilitate timely submission of invoices to clients.
• Assist with tracking and managing traffic fines for fleet vehicles.

General Administration

• Handle day-to-day email correspondence with clients and stakeholders.
• Perform miscellaneous tasks as required to support business operations of the client.