Contract Management Specialist

Prysmian

The contract specialist supports the organization and project team in handling all contractual and related commercial aspects in connection with the contracts with the customers as well as subcontractors and vendors, during the entire project s life cycle.

Key Deliverables to and through the Head of Department :

• Assisting in managing the contracts life-cycle during project execution and warranty phases, including but not limited to: review and draft of amendments, contractual documents, renewal of contracts.
• Providing comments on contractual clauses and requirements.
• Support the change management process. This includes drafting and review of change orders, claims, back charges and penalties, defence of incoming claims vis-a-vis customers, subcontractors and key vendors.
• Safeguarding contractual obligations including tracking and timely issuance of notifications, monitoring of milestones and payment in cooperation with the project team.
• Solicit or ensures notification and submission of requests and notices, documents, in particular for those subject to time limits.
• Monitoring all the contractual milestones and related payments.
• Advise head of the contract management on any aspect of the Project execution which deviates from the requirements of the Contract.
• Collects and organizes the documentation from the Sales Team.
• Identify contractual requirements.
• Ensure accurate control of bid documentation from the day of order receipt.
• Coordinate with internal department (engineering, QC, logistic) and get the required documents.
• Submit documentation on customer portal/by email on time.
• Follow up for documentation approval within the documentation cycle set in the contract.
• Keep track of the documentation status and inform line manager in case of any delay.
• Take immediate action on customer queries and forward to concerned department for review,
• To prepare VDRL and MRB index as per customer requirement.
• Submission of MRB within the agreed timeframe, in soft and hard copy.

Job Profile :

Qualifications :

• Degree in business administration.
• Knowledge of cable or energy industry.
• Proven knowledge of EPC suite of contracts.
• Availability to frequent business travels.

Skills/Knowledge :

• Proficient in English.
• Critical thinking and problem-solving skills.
• Planning and organization; Time management.
• Decisiveness, proactiveness, business acumen; Teamwork and communication skills.
• Conflict management, negotiation skills, adaptability and stress tolerance.

Experience :

• Extensive experience as contract specialist.
• Proven track record in successfully executing multi- disciplinary projects with different customers and contractual frameworks.