Contracting Coordinator, EMEA

G Adventures

The Contracting Coordinator, EMEA supports the regional Contracting Specialists/Managers and relevant Regional Managers to ensure all budgets and contracts are accurate and aligned with company objectives, across all brands under the G Travel Community ( GTC ) .

The incumbent is also responsible for supporting the sourcing of new vendors and reviewing existing vendor relationships with a focus on costs and service quality, to ensure the company maintains its competitive advantage. Clear communication to all stakeholders and a passion and commitment to detail, speed, and accuracy are critical for success in this role.

We also encourage candidates who may have proven experience within the Contracting space to apply to this position, as we are open to offering a senior contracting role to someone who may be a great fit!

What you'll be doing:

• Ensuring the accuracy and completeness of all trip budgets, and contracting content actioning as required.

• Partnering with relevant stakeholders to implement reviews of trip budgets.

• Ensuring budget updates are legitimate and the impact of changes is communicated to all stakeholders.

• Monitoring of cost inputs to ensure accuracy and alignment with objectives of cost management, working with appropriate teams to resolve any questions or discrepancies in costs.

• Assuring room blocks at time of contracting to align with system data.

• Reporting as necessary to ensure management are equipped with current data for meetings.

• Administering, maintaining, and storing vendor contracts.

• Maintaining G Adventures services database content.

• Supporting the development and maintenance of GTCs tour products and content.

• Supporting research needs and other initiatives as requested to support product standards.

• Communicating results to relevant teams to meet deadlines as needed.

• Growing relationships with existing vendors and sourcing new vendors for future products.

• Ensuring GTC is a preferred customer with vendors we partner with and that they understand and deliver on accurate brand messaging.

• Embracing and leading change as the company launches new initiatives.

• Keeping current of the competitive marketplace via vendor relationships and market intelligence.

• Encouraging and promoting our social enterprise purpose through vendor selections and engagement.

Skills & Experience:

• 5+ years experience in the Tourism industry Knowledge and understanding of the contracting process and buying cycle

• Bachelor s degree or higher in relevant discipline

• Knowledge and understanding of the EMENA supplier market

• Attention to detail and accuracy

• Ability to work in a fast paced work environment

• Ability to prioritize and multitask

• Strong team player orientation

• Advanced oral and written skills in English

• Intermediate to advanced knowledge of Microsoft Word and Excel and ability to learn G Adventures internal software (Compass, Polaris, Salesforce, Siglos etc.)

• Understanding of, and identification with, GTC Core Values

• Required to travel