Curator of Collections Management Northwestern University in Qatar

In coordination with the Museum s Curatorial and Digital Content teams, helps develop and realise exhibitions through registration, documentation, care and storage. Plans, organizes, implements and supervises all processes and procedures related to the organization of acquisitions, commissions, loans and licenses for exhibitions (on-site, off-site, and online) as well as packing, crating and shipping, storage, installation and deinstallation, insurance coverage, and risk management, for all digital and physical exhibition content, including on- and off-site digitization, and all communication with lenders. Works closely with the Museum s Digital Content, Technology & Operations teams to ensure that all exhibitions, physical, digital, and hybrid, are systematically documented, preserved, and archived for future access, research, touring, and institutional memory. Works in tandem with the Museum s Administrative Coordinator to ensure that all paperwork, not limited to loans, licensing, and commissions, is aligned with the policies and best practices of the Museum and University (NU-Q).

Collections responsibilities In coordination with the Museum s Curatorial and Digital Content teams, helps develop, evaluate, and enrich the Museum s digital collection s strategy and delivery. Responsible for developing and implementing collection policies and procedures through stewardship and management of the legal paperwork and individual item records, including CMS-DAMS (Qi), licensing and IP/Copyright management, and in line with Accreditation requirements, i.e. American Alliance of Museums (AAM) and the International Council of Museums (ICOM). Supports the Museum s mission through the commissioning and expansion of collections, and works to ensure content is accessible to the public through the development of a soon-to-be-launched online repository. This role supports the museum s AAM accreditation requirements by embedding preservation planning, documentation, and access into exhibition workflows from conception through deinstallation and beyond, and gives the Museum flexibility to utilise, reuse and preserve its exhibitions.

Exhibition Touring responsibilities In coordination with the Museum s Curatorial, Digital Content, and Technology & Operations teams, helps develop, evaluate and deliver the incoming and outgoing touring strategy and works to manage touring opportunities for exhibition content and licensing. Responsibilities include the preservation of exhibition layouts, installation documentation, multimedia, software environments, interactive systems, interpretive content, and technical specifications, with particular attention to the sustainability and longevity of created content and digital works. Must have proven experience in touring management principles, procedures, policies, accrediting and logistics, and best practices for touring and licensing digital and physical artefacts, record keeping, technology and conservation within an art, media and technology museum or cultural setting. Demonstrated a strong international network of institutional partners and organizational skills and attention to detail. Must have the ability to multitask and meet deadline-driven projects.

Essential Duties and Responsibilities:

• Organize and coordinate all acquisitions, commissions, and exhibition loans, including outreach to potential artists, studios, estates or lenders (individuals, companies, organizations, museums, archives, etc.); loans and licenses negotiations and contracts; appropriate due diligence, provenance research and investigation in compliance with the local and international laws and conventions related to cultural property; overseeing and advising on acquisitions process, appropriate copyright compliance and licensing; shipping, transport, courier needs, customs; insurance and compliance with internal and external policies. Collection care, onsite storage, exhibition display install and de-install; return of objects; and all associated paperwork and CMS-DAMS records in the Museum s master record retention system. Drafting, reviewing and regularly updating acquisitions procedure, forms, contracts, agreements, policies and collection management procedures.

• Coordinate and oversee digitization of objects and of exhibitions in appropriate formats (on-site and off-site, local and international) with associated metadata, storage facilities, copyright clearances, and communication with lenders in order to develop and delivery exhibition touring projects that supports the Museum s mission to provide access to information and collections to the public. Works with Curatorial and Digital Content teams to ensure proper setup of museum staging environment, from exhibition requirements through museum internal storage and CMS-DAMS (Qi). Responsible for the development and care of a dedicated online platform for digital artifacts and media productions, in collaboration with Digital Content and Technology Management Teams, and for licensing and IP/Copyright management.

• Conduct and coordinate all object and content care, digital and physical, including acquisitions, commissions, incoming and outgoing loan Condition Reports, Copyright and licensing, environmental controls in exhibitions and storage facilities, monitoring and reporting during exhibitions, and organization of conservation if required, while ensuring the systematic documentation and preservation of exhibition assets for long-term institutional record, access, and reuse in accordance with museum best practices.

• Manager of the Museum CMS-DAMS (Qi); staff training in system use; monitoring of other staff members work in system and their responsibilities within the system. Accessioning of acquisitions and commissions into the CMS-DAMS; registration, promotion, and management of licensed content to third parties with regularly updating records in the CMS-DAMS

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