Data Entry and Archive Specialist
ElDeep
Multiple Vacancies
Posted on 8 Sep
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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
2 Vacancies
Job Description
Roles & Responsibilities
We are looking for a full-time Data Entry and Archive Specialist who will be the central point for managing all customer and vehicle documentation. Your primary mission is to convert our physical records including handwritten technician notes, technical reports, and customer IDs into a secure, organized, and searchable digital archive.
This is an ongoing, long-term position vital to our daily operations. You will manage the daily flow of new documents, perform weekly system maintenance, and contribute to our long-term digitization goals. The ideal candidate is exceptionally organized, deeply committed, and has a sharp focus on detail.
Desired Candidate Profile
- Document Digitization: Operate scanners to convert all physical documents into high-quality digital files. This includes:
- Handwritten technician service notes
- Computerized diagnostic reports
- Customer driving licenses and identification
- Invoices and other client-related files
- Digital File Management: Accurately name, categorize, and upload all scanned files into our primary archive system (Google Drive and local laptops/servers).
- Data Indexing: Perform data entry to ensure all files are tagged with correct metadata (e.g., customer name, vehicle ID, date, service type) so they are easily searchable.
- Archive Maintenance (Daily & Weekly): Manage the daily influx of new paperwork from the service floor. Perform regular (weekly) data integrity checks and backups to prevent data loss.
- Physical Archive Management: Organize, label, and maintain the physical file archive. Retrieve physical documents for staff upon request and manage secure file disposal when necessary.
- Confidentiality: Handle all customer data, especially sensitive documents like driving licenses, with absolute discretion and adherence to privacy standards.
Company Industry
- Consulting
- Management Consulting
- Advisory Services
Department / Functional Area
- Data Entry
- Operations
- Back Office Processing
Keywords
- Data Entry And Archive Specialist
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