Department Coordinator

Naseej

The Coordinator Medad Department is responsible for providing administrative and secretarial support to ensure the smooth day-to-day operations of the department. The role focuses on managing communications, coordinating schedules, organizing documentation, and supporting operational activities to enhance team efficiency and collaboration.

• Act as the first point of contact for the department, managing internal and external communications professionally.

• Coordinate calendars, meetings, appointments, and conference calls for the department team.

• Prepare meeting agendas, record detailed minutes, and distribute them to relevant stakeholders.

• Maintain organized departmental records, files, and documentation systems.

• Coordinate with cross-functional teams to support departmental initiatives and activities.

• Assist in monitoring departmental KPIs and prepare periodic progress and performance reports.

• Manage travel arrangements including booking flights, accommodations, and transportation when required.

• Draft, format, and proofread emails, letters, reports, and presentations.

• Handle incoming and outgoing correspondence while prioritizing tasks based on urgency.

• Support department budget tracking and expense documentation.