Deputy Manager Purchase

KG International

Key Responsibilities

• Prepare and maintain a comprehensive list of stock items required by the company.
• Identify, evaluate, and onboard reliable suppliers.
• Send inquiries to suppliers, collect quotations, and compare pricing and commercial terms.
• Negotiate contracts, prices, and payment terms to secure optimal value.
• Build and maintain strong supplier relationships to ensure quality and timely deliveries.

Order Processing & Follow-Up

• Issue purchase orders (POs) to approved suppliers.
• Track orders, monitor production progress (where applicable), and ensure timely shipments.
• Coordinate with logistics and shipping teams to ensure smooth customs clearance and delivery.
• Resolve issues related to delays, quality discrepancies, or shortages.

Cost & Inventory Optimization

• Analyze market trends to anticipate price fluctuations and secure favorable terms.
• Monitor inventory levels and reorder points to avoid shortages or excess stock.
• Implement cost-saving initiatives without compromising quality.

Documentation & Compliance

• Maintain accurate procurement records, including POs, invoices, and contracts.
• Verify supplier documentation such as certifications, compliance records, and quality reports.
• Ensure adherence to company policies and international trade regulations.

Coordination & Reporting

• Collaborate with warehouse, finance, and sales teams to align procurement with demand.
• Prepare regular reports on procurement status, cost savings, and supplier performance.