Design Coordinator-Projects

Confidential Company

Avenir International Engineers are looking for PMC Client the below position

JOB DESCRIPTION

Job Title: Coordinator, Projects

Reports to: Engineering Department Manager

Department / Section: Engineering Department / Projects Division

Location: Abu Dhabi

2. JOB PURPOSE:

The Engineering Coordinator will serve as the primary liaison between the organization and external

authorities, and internally between all departments inside the Projects Division, ensuring timely

acquisition of necessary NOCs, permits, and approvals. The role involves initiating and managing official

correspondence, coordinating fee payments, and maintaining strong relationships with regulatory

bodies. This position is critical to facilitating smooth project execution by ensuring compliance with all

relevant authority requirements.

3. KEY ACCOUNTABILITIES

The key accountabilities for the Engineering Coordinator role focused on internal & external

stakeholders, and authorities:

1. Liaise with Authorities: Act as the point of interface with government entities, municipalities,

and regulatory bodies to facilitate engineering-related approvals and permits.

2. NOC & Permit Management: Coordinate the preparation, submission, and follow-up of all

required documentation to obtain No Objection Certificates (NOCs), permits, and other

regulatory approvals.

3. Official Correspondence: Draft, issue, and manage formal communications with internal and

external authorities, ensuring alignment with organizational standards and regulatory

expectations.

4. Fee Coordination: Manage and track payments of authority-related fees, ensuring timely

processing and accurate documentation.

5. Stakeholder Engagement: Build and maintain strong relationships with external stakeholders

to support project progress and resolve any engineering-related issues.

6. Compliance Monitoring: Ensure all engineering activities comply with local regulations, codes,

and standards as mandated by relevant authorities.

7. Documentation & Records: Maintain organized records of all correspondence, approvals,

permits, and payments related to authority coordination.

8. Reporting: Provide regular updates to internal teams and management on the status of

authority approvals and any issues impacting timelines, in both e-mails, internal

Memorandums, and presentation slides.

9. Issue Resolution: Proactively identify and resolve conflicts or delays related to authority

approvals, escalating when necessary to avoid project disruptions.

10. Process Improvement: Recommend and implement improvements to the authority

coordination process to enhance efficiency and reduce approval timelines.

4. COMMUNICATIONS & WORKING RELATIONSHIPS:

Internal

• Engineering Department Manager

• Engineering Team leaders

• Other departments Engineers & Managers

• End-users and other COMPANY Divisions

External

• Local Authorities.

• Consultants and Contractors