Director Board of Trustees Secretariat

Esports Foundation

Duties and Responsibilities

• Own and continuously improve the Board and Committee governance framework in line with applicable laws, regulations, and best practices.

• Develop and maintain the annual Board and Committee calendar, including meeting cadence, key milestones, and expected outputs aligned with committee charters.

• Ensure effective follow-up on Board and Committee decisions, resolutions, and delegated actions.

• Oversee the maintenance of accurate records of Board and Committee members, roles, mandates, and terms.

• Commission, review, and present governance, legal, and regulatory analyses or studies related to matters escalated to the Board or committees.

• Oversee the end-to-end operation of Board and Committee meetings, including agenda planning, documentation, approvals, and logistics.

• Ensure accurate, timely, and high-quality preparation of meeting minutes, resolutions, and action trackers.

• Ensure all delegations, directives, and decisions from the Secretary General and committees are properly documented, communicated, and tracked.

• Owns the end-to-end development of Board materials including co-creation and drafting of content with stakeholders and has authority to return submissions that do not meet decision-readiness standards.

• Establish and enforce standards for confidentiality, document control, and information security across all Board-related materials.

• Act as the primary governance liaison for the Secretary General, Board members, Committee Chairs, CEO, and senior leadership.

• Coordinate closely with the Secretary General to schedule meetings, manage priorities, and ensure readiness for all Board and Committee engagements.

• Ensure clear, professional, and timely communication between the Board, committees, and executive management.

• Ensure full readiness of systems, tools, and devices used for Board and Committee meetings (e.g., board portals, secure document platforms, meeting technology).

• Oversee the secure receipt, logging, archiving, and dispatch of confidential correspondence to and from the Board, committees, and CEO.

• Continuously improve secretariat tools, templates, and workflows to increase efficiency and reduce risk.

• Lead, coach, and develop a team of three Secretariat / Governance Officers.

• Set clear objectives, performance standards, and development plans for the team.

• Ensure consistent quality, accountability, and resilience across all secretariat activities.

• Act as an escalation point for complex, sensitive, or high-risk governance matters.