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Job Description
Roles & Responsibilities
This position description is subject to change at any time as needed to meet the requirements of the program or company.
- Manage the Control of Documents within the QMS.
- Directs coordination, technical, compliance, and schedules efforts on the creation and updates of documents from process owners.
- Prepares Document Control plans, including strategy, innovations, outlines, and detailed schedules that explains the tasks required to accomplish milestones and complete events according to the requirements and answering the customer s needs IAW the guidelines established by the Company.
- Assists with the review and analysis of technical sections received. Prepares drafts of standardized sections. Writes, edits, and rewrites technical sections resolving any questions with originating authors. Arranges documents in prescribed format and owns document appearance, including proposal formatting, style, voice, and compliance. Ensures comprehensive reviews of written material IAW good business practices, and both Company and Program policies and procedures.
- Monitors program functions and support operations for compliance with ISO.
- Provide and coordinate administrative support to ensure control of departmental records. Maintain accurate tracking records for routing and approval process of controlled documents.
- Assemble and analyze information, prepare reports organize and maintain electronic files. Maintain Document Control files, keep records, compile reports and process documents in a timely manner.
- Draft and produce grammatically correct, accurate and complete documents, records, forms and other correspondence. Determine the needs of end users of technical documentation.
- Participate and facilitate, as required, in Quality partnering meetings with Internal and External Customers.
- Establishes and maintains SharePoint Document/Records Control site. Trains Team Members and reviewers on the use of the SharePoint site, Document/Records Control.
- Performs other duties as assigned. May work special projects and assist in other projects as needed.
Desired Candidate Profile
MINIMUM QUALIFICATIONS:
- Education/Certifications: One year related experience may be substituted for one year of education, if degree is required.
- High School Diploma.
- Experience:
- Minimum of five (5) years Document Control or Records Management.
- Advanced computer proficiency in Microsoft Office Suite Tools (MS Word, MS Excel, MS PowerPoint, MS Access, etc.) is required. Understanding of basic/routine office procedures, including filing, record management and archiving documentation is also required.
- Must have valid Passport and a valid driver s license and the ability to obtain Kuwait Driver s License.
- Certification as an ISO 9001:2015 Auditor (or the ability to obtain), and Quality Management System (QMS) experience are preferred.
- Skills:
- Should have a good understanding of Government procurement, Federal Government contracts, regulations, and procedures, and Government operations in support of Base Operations & Maintenance services.
- Strong organizational skills necessary.
- Ability to work with a very diverse workforce.
- Self-motivated; proactively offer suggestions for improvement and demonstrates initiative. Must have the ability to work autonomously or in a team environment.
- Has expertise in writing SOP'S, Plans, Work Instructions, Project Orders and developing process maps.
- Possess excellent oral and written communication skills enough to clearly convey messages to co-workers, customers, and all levels of management.
- Possess the ability to multi-task while maintaining attention to detail, work independently, and make decisions based on face-to-face, phone and/or email communication with all levels of personnel.
- Must be able to work in a high-stress, fast paced environment and demonstrate the flexibility required to handle a very dynamic work environment.
- Must exhibit strong time management and organizational skills.
- Candidate must possess professional interpersonal skills and the ability to work well with others.
Company Industry
- Defence
- Military
- Government
Department / Functional Area
- Administration
Keywords
- Document Control Lead
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V2X
Vectrus is a leading provider of global service solutions in the areas of Infrastructure Asset Management, Information Technology and Network Communication services, and Logistics and Supply Chain Management services._x000D_
Since 1945, we've succeeded by tackling some of the world's most difficult challenges. Our management team averages 28 years of experience in the military and industry, and our globally diverse workforce, including more than 30% of our employees reporting a military background, provide us with highly resourceful and experienced problem solvers. We currently operate in 15 countries across four continents, in both stable and unstable environments, employing approximately 5,000 people and managing more than 7,250 subcontractor personnel._x000D_
Vectrus brings together the best people and performance needed to get the job done. We are "true to your mission."