Document Control Specialist
Alunaut
Employer Active
Posted on 12 Nov
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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
Establish and maintain document control systems to ensure accurate tracking, storage, and retrieval of company records.
- Manage the flow of documentation within the organization, ensuring timely distribution and accessibility to relevant stakeholders.
- Review, verify, and process incoming and outgoing documents for accuracy, completeness, and compliance with company standards.
- Implement version control procedures to track document revisions and ensure only current versions are in circulation.
- Coordinate with various departments to collect, organize, and archive technical, administrative, and project-related documents.
- Ensure all documentation complies with regulatory, legal, and quality standards.
- Provide training and support to staff on document management procedures and best practices.
- Conduct periodic audits of document control processes and recommend improvements for efficiency and compliance.
- Safeguard sensitive and confidential information by enforcing security protocols and access controls.
- Prepare regular reports on document control activities, status, and compliance for management review.
Desired Candidate Profile
2-4 years of experience in document control, records management, or a related administrative role.
- Strong understanding of document management systems and best practices.
- Excellent organizational skills with meticulous attention to detail.
- Proficiency in office software and electronic document management platforms.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Strong communication and interpersonal skills for cross-departmental collaboration.
- Demonstrated ability to maintain confidentiality and handle sensitive information.
- Familiarity with regulatory and compliance requirements related to documentation.
- Proactive problem-solving skills and a continuous improvement mindset.
- Ability to work independently and as part of a team in an on-site office setting.
Company Industry
- Construction
- Civil Engineering
Department / Functional Area
- Administration
Keywords
- Document Control Specialist
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