Document Controller Abu Dhabi Ports

span> strong>Core Responsibilities/strong> /span> /p>

• span>Create, update, and maintain a centralized project database, including key project information, assigned project team members, stakeholders, and their contact details./span> /p>

• span>Manage and support EDMS user access for internal teams, contractors, and consultants, including system orientation and training on EDMS functionalities./span> /p>

• span>Prepare and manage document distribution matrices for new and ongoing projects, updating them as required and distributing documents accordingly./span> /p>

• span>Capture, archive, distribute, and track all incoming and outgoing project documents./span> /p>

• span>Ensure all documentation complies with internal Document Control Center (DCC) standards, procedures, and quality requirements./span> /p>

• span>Conduct quality checks on documents before distribution, verifying formatting, revision control, and compliance with project standards, while maintaining strict confidentiality and security of controlled documents./span> /p>

• span>Ensure that document changes are properly reflected, controlled, and /span> span>recorded in archives in accordance with approved procedures./span> /p>

• span>Monitor document submissions and reviews, and identify and escalate delays, discrepancies, or non compliant submissions to relevant stakeholders./span> /p>

• span>Prepare dashboards and summary reports on project documentation status, ensuring confidentiality, security, and proper handling of all controlled documents./span> /p>

• span>Support team members and stakeholders by providing guidance on document control processes, EDMS usage, and assistance with document upload or submission issues./span> /p>

• span>Contribute to the continuous improvement of document control workflows, procedures, and EDMS functionality, including system upgrades and enhancements./span> /p>

• span>Prioritize tasks effectively to manage multiple document submissions and review cycles simultaneously./span> /p>

• span>Work effectively under pressure and manage high volumes of documentation within tight deadlines./span> /p>

• span>Assist the handover team with document control activities related to project close out and handover documentation, ensuring compliance with approved requirements/span> /p>

• span>Maintain document records in accordance with approved retention requirements and support audits, inspections, and information requests as required/span> /p>