Document Controller EMIRATES INTERNATIONAL FACILITY MANAGEMENT LLC

Job Title: Document Controller

Main Duties & Responsibilities

• Manage and maintain all incoming and outgoing project documents,

correspondence, and records.

• Ensure all documents are properly logged, categorized, filed, and archived

according to company procedures.

• Maintain document control registers, tracking logs, and filing systems for:

o Drawings

o Technical submittals

o Material submittals

o RFIs

o Shop drawings

o Method statements

o Inspection requests

o Contracts and correspondence

• Distribute approved documents to relevant departments, consultants, clients,subcontractors, and site teams.

• Monitor document revisions and ensure only the latest approved versions are in circulation.

• Coordinate with project managers, engineers, procurement team, consultants,

and subcontractors regarding document submissions and approvals.

• Prepare transmittals for document submissions and maintain accurate records of all submissions.

• Follow up on pending approvals, comments, and document status updates.

• Ensure confidentiality and security of all company and project documents.

• Assist in preparing reports related to document control activities and project documentation status.

• Organize and maintain both electronic and hard copy filing systems.

• Support project teams during tendering, execution, and handover stages.

• Prepare final project documentation and close-out files upon project completion.

• Ensure compliance with company standards, ISO procedures, and project requirements.

• Assist administrative and project teams with general coordination and documentation support when required.