Job Description

Roles & Responsibilities

Position Overview:

The Document Controller is responsible for managing, organizing, and controlling all project documentation throughout the construction lifecycle. This role ensures proper document flow, version control, and compliance with project specifications and industry standards.

Key Responsibilities

Document Management

Establish and maintain document control systems and procedures
Receive, log, distribute, and track all project documents including drawings, specifications, contracts, and correspondence
Ensure proper document version control and maintain document registers
Implement and enforce document naming conventions and filing systems
Archive completed project documentation per company and regulatory requirements

Quality Control & Compliance

Review documents for completeness, accuracy, and compliance with project requirements
Coordinate document reviews and approvals with project stakeholders
Track document submissions, reviews, and approval status
Ensure adherence to document control procedures and industry standards
Maintain confidentiality and security of sensitive project information

Communication & Coordination

Serve as liaison between project teams, contractors, consultants, and clients regarding document matters
Distribute documents to appropriate parties according to distribution matrices
Coordinate document transmittals and maintain transmission records
Support project meetings by preparing and distributing relevant documentation

Required Skills and Experience:

High school diploma or equivalent required; Associate's degree preferred
8+ years of experience in document control, preferably in construction or engineering
Experience with construction project lifecycle and documentation requirements
Proficiency in document management systems (e.g., Procore, Aconex, SharePoint)
Advanced knowledge of Microsoft Office Suite, particularly Excel
Familiarity with CAD software and drawing management
Understanding of construction drawings, specifications, and technical documents
Knowledge of quality management systems (ISO 9001 advantageous)

Desired Skills and Competencies:

Exceptional attention to detail and accuracy
Strong organizational and time management skills
Excellent written and verbal communication abilities
Ability to work under pressure and meet tight deadlines
Problem-solving skills and proactive approach
Team collaboration and interpersonal skills

Location:

On-site Abu Dhabi, ARE

Desired Candidate Profile

High school diploma or equivalent required; Associate's degree preferred. 8+ years of experience in document control, preferably in construction or engineering. Proficiency in document management systems (e.g., Procore, Aconex, SharePoint). Advanced knowledge of Microsoft Office Suite, particularly Excel. Exceptional attention to detail and accuracy, strong organizational and time management skills, excellent written and verbal communication abilities. Ability to work under pressure and meet tight deadlines, problem-solving skills and proactive approach, team collaboration and interpersonal skills.

Document Controller Jones Lang LaSalle