Document Controller

Client of Talentmate

A Document Controller is a professional responsible for managing and maintaining all types of documents for a company or organization. In industries such as construction, engineering, and manufacturing, Document Controllers play a crucial role in ensuring that all project-related documents are stored, retrieved, and distributed in an efficient and systematic manner. This role demands a high level of attention to detail, organizational skills, and the ability to work with document management software. Document Controllers not only ensure compliance with regulatory requirements but also facilitate effective communication among team members by ensuring everyone has access to the latest document versions. If you are someone who thrives in environments that require meticulous attention to detail and have the ability to manage multiple projects simultaneously, this could be the ideal role for you.

Responsibilities

• Manage and organize all company documents to ensure efficient retrieval and distribution.
• Implement and maintain a comprehensive document management system for project documentation.
• Ensure all documents are updated, version-controlled, and archived correctly.
• Provide support to project teams by preparing documentation packages as needed.
• Conduct regular audits to ensure compliance with document management procedures.
• Coordinate with stakeholders to gather necessary documents and validate information accuracy.
• Provide training and support to staff on document control procedures and systems.
• Ensure that all documents adhere to company guidelines and regulatory requirements.
• Prepare reports for management on document activity and compliance status.
• Assist in developing document templates and formatting standards for the organization.
• Monitor document movement and maintain a log for tracking purposes.
• Facilitate access to the latest document versions to all authorized personnel swiftly.

Requirements

• Bachelor s degree in business administration or a related field preferred.
• Previous experience in document control or administration is essential.
• Strong organizational skills and attention to detail are crucial for this role.
• Proficiency in document management software and Microsoft Office Suite is required.
• Excellent communication skills, both verbal and written, are necessary.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Knowledge of regulatory compliance and industry standards in document management.