Document Controller Bayut.com

KEY RESPONSIBILITIES

Document Collection & Follow-Up

• Actively follow up with Sales Managers and Consultants to ensure all booking forms, contracts, and supporting documents are completed and submitted on time.
• Collect, verify, and organise booking forms, identification documents, and related paperwork from internal teams and clients.
• Remind and track outstanding documentation requirements to ensure the timely completion of files.

Document Preparation & Drafting

• Prepare, draft, and format sales contracts, booking forms, amendments, and addenda as instructed by the Sales Documentation Executive.
• Support in writing contract amendments, details, and adjustments as required.
• Make copies, circulate, and archive contracts and related documents.

Documentation Management

• Maintain both physical and digital filing systems for all booking documents, sales contracts, and client files.
• Ensure that all sales-related documentation is accurate, up-to-date, and readily accessible for review.
• Assist in compiling and drafting standard document templates for recurring sales activities.

Coordination & Administrative Support

• Act as a point of contact between Sales Managers, Sales Consultants, and the Documentation team to ensure a smooth flow of paperwork.
• Coordinate with Finance, Legal, and Sales Development teams for pending documentation.
• Support the sales documentation process by running administrative errands, making copies, and ensuring the circulation of documents for approvals.
• Collect, review, and circulate booking forms and contracts.
• Draft and prepare sales agreements, addenda, and amendments.
• Follow up with internal teams to complete pending documents.
• Organise and maintain a filing system for all physical and electronic sales documents.
• Provide administrative support for documentation activities.