Document Controller

Confidential Company

Employer Active

Posted 8 min ago

Experience

4 - 8 Years

Job Location

Riyadh - Saudi Arabia

Education

Diploma(Management), Bachelor of Business Administration(Management)

Nationality

Any Nationality

Gender

Any

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

  • Manage the receipt, distribution, tracking, and archiving of all project documents, including drawings, material submittals, inspection requests, correspondences, and reports.
  • Ensure documents are correctly filed and version-controlled, and that obsolete documents are removed as per company procedures.
  • Maintain an up-to-date log of all incoming and outgoing documents and ensure timely submission to consultants, clients, and authorities.
  • Coordinate with project teams, consultants, and subcontractors to ensure proper document flow and compliance.
  • Prepare transmittals, maintain records of submittals and approvals, and generate periodic reports.
  • Ensure compliance with project document control procedures and ISO standards.
  • Assist in preparing documents for project handover and final submission.
  • Manage electronic filing systems and platforms (If applicable).
  • Coordinate with project teams, planning, QA/QC, and commercial departments.
  • Collect, review, and consolidate daily/weekly/monthly timesheets for the projects staff.
  • Track working hours, overtime, leave, and absences in line with company policy, and maintain timesheet records and reports for audit and project cost control purposes.
  • Support site teams with printing, distributing, and updating drawings and documents as required.
  • Maintain records of office and project inventory, including stationery, tools, PPE, and equipment.
  • Track issuance and return of items, ensuring accountability and proper documentation.
  • Maintain the UpToDate site visitors' logbook for records.
  • Provide general administrative support to project and head-office teams as required.
  • Additional responsibilities as assigned by the line manager.

Desired Candidate Profile

  • 4 to 8 years of KSA experience, preferably in villa and residential construction projects.

  • Prior experience with a main contractor is essential.

  • Strong knowledge of document control procedures, file management, and construction document workflows.

  • Proficient in MS Office (Excel, Word, Outlook), PDF tools, and/or other document platforms.

  • Familiar with local authority submission standards and requirements (Municipality, etc.).

  • Excellent organizational and communication skills.

  • Ability to multitask and work under pressure in a fast-paced environment.

Employment Type

    Full Time

Company Industry

  • Construction
  • Civil Engineering

Department / Functional Area

  • Site Engineering
  • Projects

Keywords

  • Document Controller
  • Project Documents
  • Document Control Procedures
  • File Management
  • Construction Document Workflows
  • ISO Standards
  • MS Office
  • Timesheets
  • Project Cost Control
  • Site Visitors Logbook
  • File Management Specialist
  • Audit Compliance

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Confidential Company