Document Controller

Quest Global

Roles & Responsibilities:

• Maintain and control all technical documents, including maintenance procedures, reliability reports, equipment manuals, inspection records, and engineering drawings.
• Ensure proper version control, classification, and indexing of documents for easy retrieval.
• Update and distribute documents as per revision protocols and approval workflows.
• Ensure all documentation complies with company standards, regulatory requirements (e.g., ISO, OSHA, API), and industry best practices.
• Support internal and external audits by providing accurate and upto date records.
• Maintain confidentiality and security of sensitive documents.

Coordination & Communication:

• Liaise with engineers, reliability specialists, maintenance teams, and external vendors to collect, verify, and file relevant documents.
• Distribute approved documents to relevant stakeholders and ensure obsolete documents are archived or disposed of properly.
• Assist in preparing reports, presentations, and dashboards related to plant reliability metrics.

Digital & Physical Records Management:

• Utilize document management systems (e.g., SharePoint, SAP, Documentum) to store and track electronic files.
• Organize and maintain physical filing systems as needed.
• Ensure backup and disaster recovery protocols for critical documents.

Continuous Improvement:

• Recommend improvements to document control processes for efficiency and accuracy.
• Train team members on document control procedures and system usage.