Document Controller

Tanmia for Oil and Construction Ltd

Key Responsibilities:

• Manage the receipt, distribution, tracking, and archiving of all project or company documents.
• Ensure documents are correctly named, categorized, and filed in accordance with internal procedures and standards.
• Maintain document control logs and tracking registers to monitor document status and revisions.
• Review documents for accuracy and completeness before distribution.
• Ensure that the latest versions of documents are available to all stakeholders.
• Handle document transmittals to clients, subcontractors, vendors, and internal teams.
• Protect confidential and sensitive information by following data protection and security protocols.
• Coordinate with engineers, project managers, and other departments to ensure document workflows are efficient.
• Assist in audits by providing requested documentation and logs.
• Maintain and update document control systems (e.g., EDMS, SharePoint, Aconex, or other platforms).

Qualifications:

• Proven experience as a Document Controller or in a similar administrative/document management role.
• Familiarity with document control procedures, filing systems, and industry best practices.
• Proficient in Microsoft Office (Word, Excel, Outlook) and document management systems.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to handle sensitive and confidential information appropriately.
• Good communication and interpersonal skills.