Engineering Contracts & Claims Management Lead Specialist

Zakat, Tax and Customs Authority

Coordinate with related stakeholders to collect technical project requirements and specifications to identify vendors needed qualifications
Format and combine technical and financial tendering requirements to finalize tendering packages
Provide support in RFPs development including set requirements and specifications to solicit offers for selected project
Upload and submit developed RFPs and other tender documents to Procurement function via Secure File Sharing System SFS to proceed with bidding process
Conduct and in-depth analysis of all bids received from vendors and outsourced service providers in response to each tender to identify the responses that best meets the requirements and is consistent with procurement standards
Prepare regular status report on ongoing tendering and evaluation activities for tracking purposes
Conduct first filtering based on profile fit and elementary requirements in order to optimize and facilitate the tendering process
Receive and review technical and financial proposals and handle Requests For Information to ensure a clear understanding of project requirements
Assess and select best bids in coordination with relevant committees and stakeholders ensuring all project s specifications are mentioned to proceed with project planning and execution

Prepare memorandum of understanding and SLA agreements to facilitate the cooperative work between ZATCA and external stakeholders
Collect and communicate queries to related stakeholders securing on time and efficient resolution
Prepare contract s details based on bidding proposal selections, to secure all technical and financial details are mentioned
Review and validate contract drafts ensuring compatibility between requirements and contract details to secure deal closure and contract signature
Coordinate with Procurement function to conduct meetings with contractors to determine their capability of working with ZATCA
Develop and regularly update database and dashboard to keep track of contracts implementation

Follow all relevant policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner
Help in solving escalated problems and provide needed support for junior team to ensure work is carried out in an efficient manner
Escalate complex problems to the relevant person to ensure cases/issues are closed properly
Perform other duties as requested

Train junior staff on the different job activities to ensure transfer of know-how, when applicable
Provide clear direction, prioritize tasks, assign and delegate responsibility, and monitor the workflow of subordinates/ junior staff
Support junior staff or direct reports in order to execute their duties according to set policies and processes