Estimation and Contracts Manager - Heavy Equipment Rental Division

Confidential Company

1. Estimation & Tendering

• Prepare accurate cost estimates for equipment rental proposals, long-term projects, and framework agreements.
• Analyze tender documents, technical specifications, and scope of work to determine resource, equipment, and manpower requirements.
• Coordinate with operations, maintenance, logistics, and procurement teams to gather cost inputs.
• Develop pricing strategies to enhance competitiveness and profitability.
• Prepare and submit technical and commercial proposals within deadlines.
• Conduct site visits to assess project conditions when required.

2. Contract Management

• Review, negotiate, and finalize rental agreements, service-level contracts, and commercial terms with clients.
• Ensure compliance with legal, financial, and operational requirements in all contracts.
• Maintain and update contract records, amendments, renewals, and variations.
• Monitor contract performance and ensure deliverables align with agreed terms.
• Address contractual issues, claims, and disputes in coordination with legal and management teams.

3. Cost Control & Financial Analysis

• Evaluate cost structures, profitability, and market rates for equipment rental.
• Track project budgets, revenue forecasts, and gross margins.
• Recommend adjustments to pricing models based on fuel prices, labor costs, equipment depreciation, and market trends.

4. Client Coordination & Relationship Management

• Serve as the primary contact for clients related to estimation, proposals, and contracts.
• Manage customer inquiries, clarifications, and negotiations effectively.
• Build strong relationships with key clients, consultants, and contractors.

5. Operational Support

• Coordinate with operations to ensure equipment availability, readiness, and mobilization as per contract requirements.
• Engage with maintenance teams to understand equipment conditions, repair costs, and replacement planning.
• Support planning and scheduling of fleet allocation for major projects.

6. Reporting & Documentation

• Prepare weekly/monthly reports on tenders, awarded projects, contract status, and pricing trends.
• Maintain a database of cost information, rental rates, and historical estimates.
• Contribute to continuous process improvement and policy development for the estimation and contract function.