Event coordinator
realme
Employer Active
Posted 12 hrs ago
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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
- Event Planning & Organization:
- Work with clients to understand event objectives, goals, and requirements.
- Create detailed event plans, including timelines, budgets, and schedules.
- Coordinate all logistical aspects of the event, including venue selection, transportation, catering, entertainment, and equipment.
- Vendor & Supplier Management:
- Source and negotiate with vendors and suppliers (e.g., caterers, decorators, AV technicians).
- Maintain relationships with vendors and ensure services are provided according to agreements.
- Ensure quality control by evaluating vendor services before, during, and after the event.
- Budget & Financial Management:
- Develop and manage event budgets, ensuring that events are executed within financial constraints.
- Track expenses and manage payments to vendors, ensuring timely invoicing and payment processing.
- Client & Stakeholder Communication:
- Serve as the primary point of contact for clients, addressing their questions, concerns, and preferences.
- Collaborate with internal teams (marketing, sales, operations) to ensure the event aligns with company objectives.
- Provide regular updates to clients regarding event progress and any adjustments that may need to be made.
- Event Execution:
- Oversee event setup and breakdown, ensuring that all elements are in place and function as planned.
- Coordinate staff, volunteers, and event participants, ensuring clear communication and smooth operations.
- Manage any last-minute issues or challenges that arise during the event, including troubleshooting technical difficulties.
- Marketing & Promotion (if applicable):
- Assist with event promotion, including social media marketing, invitations, and event registration.
- Collaborate with the marketing team to develop event materials, including signage, brochures, and presentations.
- Post-Event Evaluation:
- Conduct post-event assessments to evaluate the success of the event.
- Gather feedback from clients and participants to improve future events.
- Prepare event reports, including budget reviews and performance assessments.
Desired Candidate Profile
- Job Requirements:-
- Education: Bachelor s degree
- Experience: At least 6 months of experience
- Experience in managing virtual or hybrid events (preferred in smartphones)
- Knowledge of social media tools and digital marketing.
Company Industry
- Telecom
- ISP
Department / Functional Area
- Advertising
- Media Planning
- PR
Keywords
- Event Coordinator
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